Office Manager & Executive Assistant

Description

New World. New Problems. New Solutions.

Edgeworth Security is a full-service security firm, specializing in Interactive Video Surveillance, Security System Integration, Executive Protection and Security Consulting Services. Our security solutions and suite of managed services leverage modern technology and automation to significantly lower theft and crime, as well as improve overall operations for our customers. Edgeworth Security takes a proactive stance on crime prevention and operational enhancement by applying artificial intelligence and military grade analytics used in our Command Center. We combine people, processes and technology to actively secure, protect and improve the operations of our clients’ people, property and assets.

Position: Office Manager & Executive Assistant

Benefits

• Full-time, exempt salary compensation ($70,000 annually) with amazing full benefits (medical, dental, vision, life insurance/AD&D/long-term disability, 401(k) matching) beginning day one.
• On-Job-Training (OJT) and Education Assistance
• Paid Time Off (PTO)
• And, more!
  
  

Location: Livermore, California area. All applicants must be commuting to Livermore, CA. Potential duties within the San Francisco Bay Area may occur. Please do not apply if you cannot commute to Livermore.

Overview

We are seeking a highly organized, proactive, and resourceful Office Manager & Executive Assistant to support our executive leadership team while ensuring smooth day-to-day operations of the office. This dual-role position is ideal for a professional who excels at managing administrative functions, coordinating executive schedules, and fostering a productive office environment.

Essential Job Function And Responsibilities

Executive Support (approx. 50%)

• Manage and maintain the executive calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, reports, and other documents for internal and external use.
• Attend meetings, take minutes, and track action items as needed.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
  
  

Office Management (approx. 50%)

• Oversee daily office operations to ensure a clean, efficient, stocked, and productive work environment.
• Manage office supplies, equipment, vendor relationships, and service contracts.
• Coordinate office events, team meetings, and company-wide communications.
• Implement and improve administrative systems, processes, and policies.
• Onboard new hires in coordination with HR and IT; manage office access, seating, and equipment needs.
• Serve as the go-to point of contact for facilities-related issues.
• Other duties as assigned as it relates to both Office Management and Executive Assistant responsibilities.
  
  

What’s in it for you? Why work for Edgeworth:

We are growing! We want all candidates and employees to share in our excitement for the constant improvements we’re making and our ongoing efforts to enhance our culture and provide an environment that promotes both professional growth and work-life balance. Our expansion brings exciting opportunities for progress and innovation as we adapt to new challenges. By embracing change, implementing effective processes, and exploring new technologies, we’re continually improving. Together, with a shared focus on our goals, we’re building a successful, dynamic company where everyone can thrive.

We value our employees and are invested in personal and professional growth, learning new skills, challenging yourself, and growing your career while doing meaningful work.

We look forward to the possibility of you joining our team.

Employees are our greatest asset. Here at Edgeworth Security, we embrace diversity, equity, and inclusion, and always strive to be better than we were yesterday.

EOE/Minorities/Females/Vet/Disability/Sexual Orientation/Gender Identity Edgeworth Security is an Equal Opportunity Employer committed to hiring a diverse workforce.

Edgeworth Security utilizes e-Verify to check employment authorization.

Requirements

• Proven experience as an Executive Assistant, Office Manager, or in a similar hybrid administrative role.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion and emotional intelligence.
• Proficiency in Microsoft Office Suite, Google Workspace, and video conferencing tools.
• Ability to adapt quickly in a fast-paced environment and manage shifting priorities.
• Proficiency with MS Office tools (e.g., Word, Excel (pivot tables a plus!), etc)..
  
  

Desired Skills/Abilities

• Bachelor’s degree in Business Administration, Communications, or related field.
• Experience working with C-level executives.