Program Manager - - Patricia Tietjen Teaching Academy

Description

Program Manager - Patricia Tietjen Teaching Academy

Full-time, 40 hours: Monday - Friday, 8 hour shifts; Location: Summit, 100 Reserve Rd, Danbury, CT

Summary

The Program Manager will play a critical and dynamic role in managing the programmatic, operational, financial, and administrative needs of the Patricia A. Tietjen MD Teaching Academy. This individual will manage program logistics, internal communications, vendor relations, budget tracking, and office organization. Reporting to the Director and Executive Director, the Program Manager ensures smooth delivery of larger program initiatives as well as distinct events, meetings, and daily operations while providing exceptional administrative and program management support. The ideal candidate is a detail-oriented, take-charge, solutions-focused thinker, interested in learning and helping others learn, who works both independently and collaboratively to advance the mission and vision of the Teaching Academy.

Responsibilities

• Maintains organized digital filing systems and project documentation.Proofreads and produces program-related materials, reports, and bulk mailings in MS Office, Canva and other platforms.
• Manages email mailing and distribution lists and regularly update contacts. Manages reservation systems and interface with vendors for quotes, revisions, and scheduling.
• Attends internal and external meetings; summarize and report on next steps / action items.Responds to inquiries via email and phone; serve as PATMDTA liaison between Nuvance departments and vendors.
• Drafts, submits, and updates website and intranet content (e.g., announcements, forms) for internal and external PATMDTA pages.
• Facilitates contracts and requirements from Legal and Accounts Payable Departments to process speaker/vendor payments, track invoices, and submit expense reports as a proxy for leadership.
• Conducts monthly coding of expenses and help monitor program budgets for both special and routine events, provide input on future budgets.Interfaces with vendors for price quotes and revisions.Coordinates purchases and reconcile charges related to program supplies and activities.
• Collaborates with leadership, AP, and Nuvance Health finance departments to ensure accurate reporting, timely reimbursements, and purchasing compliance. Creates reports using available data and statistics.
• Creates and manages program databases including member databases with contact details. Updates and manages PATMDTA dashboard.
• Assists leadership in maintaining scholar tracking platform tool. Drafts forms and reviews collected data using Formstack and similar platforms. Collects, tracks, and reports on event attendance, survey results, and CE credit follow-ups. Maintains EEDS system entries and manage calendar-based event registrations, and EEDS evaluations.
• Plans, coordinates, and executes in-person and virtual community of practice events. Manages event communications and scheduling across multiple platforms (Outlook, Teams, SharePoint, The Hub). Manages attendee logistics, check-ins, and contact follow-up.
• Liaises with internal and external vendors, IT, facilities and other Nuvance departments. Makes purchases, orders supplies, and reserves equipment, conference rooms, and external venues.
• Maintains and updates internal calendars; send reminders for key meetings and appointments. Drafts communications, emails, and marketing materials to promote events and programs.
• Maintains and Models Nuvance Health Values.Demonstrates regular, reliable and predictable attendance.
• Performs other duties as required.
  
  

Education/Qualification Requirements

• Bachelor’s degree required
• Minimum 2 years of experience in project/program coordination or office administration .
• Strong project management, organizational, and multitasking skills.
• Detail-oriented with excellent follow-through and time management.
• Exceptional written and verbal communication skills.
• Advanced computer proficiency, including Microsoft Office Suite (Word, Excel, PowerPoint,Outlook), and familiarity with platforms such as Teams, SharePoint, Canva, and Formstack.
• Professionalism, maturity, and good judgment in handling confidential information andmanaging priorities.
• Collaborative, energetic, and able to work both independently and within a diverse team.
  
  

Minimum Knowledge, Skills And Abilities Requirements

• Experience in academic or healthcare settings, ideally in one or more of the following:Educational Leadership and Administration, Curriculum Development, Scholarly Research and Writing, Learner Assessment, Teaching, Mentoring, Communities of Practice
• Familiarity with CE/CME credit systems (e.g., EEDS)
• Experience supporting leadership-level executives
• Experience with social and multi-media and creative content creation platforms
• Membership in Professional Organization related to Health Professions Education
  
  

Company: Danbury Hospital

Org Unit: 1641

Department: Patricia Tietjen Teaching Academy

Exempt: Yes

Salary Range: $32.23 - $59.86 Hourly, commensurate with experience