Administrative Assistant (Part-Time)

Job Description

Administrative Assistant (Part-Time) (CCO)

New Haven, CT, United States of America

$20.00 - $22.00

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Overview

Established in 1990, Owens Realty Services is a full-service commercial brokerage, investment, management, maintenance, housekeeping and environmental services company. Our comprehensive roster of services efficiently and economically manages the operation of sophisticated real estate investment portfolios, residential apartment and condominium complexes, government buildings, educational facilities, corporate campuses, high-profile venues and family entertainment parks in both the public and private sector. Owens Realty Services affiliates with significant industry associations to stay on the forefront of the development of new management models, marketing strategies, maintenance techniques and industry product lines. We integrate industry best practices to achieve the highest quality of service delivery for our clients.

With an emphasis on customized management plans, our services result in maintaining the maximum life cycles for critical capital investments, a healthy and clean environment for all building tenants and visitors, as well as substantial cost savings. Owens Realty Services saves our clients, on average, approximately $1.00 per square foot in operational cost savings.

Owens Realty Services portfolio includes over 25 million square feet of first class, high profile facilities in Connecticut, Florida, Georgia, Rhode Island, North Carolina, and New York with a value of more than $8 billion in real estate net worth and $30 million in gross annual revenue. With over 1,000 industry professionals company-wide, our organization continues to experience extraordinary growth attributed to our overwhelming commitment and dedication to the absolute best and most innovative services in the industry.

Our employees experience a dynamic and rewarding place to work. We have a reputation for outstanding customer service, professionalism, teamwork, and exceeding client expectations. We consider the employees of Owens Realty Services and Owens Facility Services to be one of our most valuable resources. Our employees treat others in a friendly and courteous manner and have respect for other employees, tenants, visitors and our clients property.

We look for employees who will

• Strive for professional excellence in the performance of their jobs
• Understand and support the company's direction
• Provide superior service to our customers and employees
• Be flexible, innovative, and responsible to change
• Manage human and financial resources wisely
• Be a team player, helping others to succeed
• Encourage open communication throughout the company
• Treat all individuals with dignity and respect
• Have pride in and sell Owens Realty Services to others
• Be energetic and excited about their field of work and of others around them
• Be able to go above and beyond what is expected of them
• Be involved and enveloped in the entire business of our company
  
  

Owens Realty Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Job Skills / Requirements

Administrative Assistant

As a core member of the team, you be responsible for management and coordination of supportive services for the Facility Manager and staff. As an Administrative Assistant, you will interact with professionals throughout the organization. In this role, you will report to the Facility Manager of the portfolio.

Responsibilities will include

• Plan, direct and supervise office support services for the department, including organization of the office, ensuring efficient procedures, mail procedures, filing systems, invoice documentation, telephone, computers, and ensures that all systems are operational and records are up to date.
• Responsible for scheduling staff via our Winteam system.
• Responsible for payroll to include submitting proper HR paperwork to the corporate office.
• Assists Facility Manager to ensure department compliance to company policies and procedures.
• Maintenance of inventory with respect to office supplies and company forms, etc. for project team use.
• Involvement with facilities planning, preventative maintenance and custodial operations as needed or requested.
• Involvement in the dispatch of personnel as needed or requested.
• Assists with ordering custodial supplies.
• Assists with recruitment and on-boarding of new hires to include overseeing Core 6 safety training.
• Implement and update employee badge system and ensure employees are trained on the timeclocks.
• Serves as a member of the implementation team for new account set ups and trains new employees on their job requirements.-
• Additional duties as required.
  
  

Job Requirements

• Minimum of 2 years of office experience.
• Excellent communication and customer service skills, including strong writing, speaking and listening skills.
• Excellent computer skills and above average knowledge of office software packages (Word, Excel, Outlook, etc.).
• Solid attention to detail.
• Data entry skills for work order system.
• Ability to operate equipment such as copy machines, personal computers, scanners and other office equipment.
• Confident positive attitude.
• Excellent organizational skills.
• Ability to multi-task and work in fast-paced environment.-
• Must be a team player
  
  

Education, Certification And/or License Requirements

High school diploma/GED required; college preferred.

Physical Requirements

• While performing the duties of this job, the employee is frequently required to sit, stand; walk; use hands to finger, handle or feel objects and tools or controls; reach with hands and arms; climb, stoop, kneel or crouch; and talk or hear.
• The employee must regularly lift and/or move up to 15 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Must be able to work indoors and also outdoors as need.
  
  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Information / Benefits

Benefits: 401K with Employer Match

This job reports to the Facility Manager

This is a Part-Time position 1st Shift.

Number of Openings for this position: 1

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