Assistant Controller

Description

Assistant Controller - This position is responsible for providing high-level support to the Controller in the managing the accounting and financial activities for Central Indiana Community Foundation (CICF) and its affiliates.

We are Central Indiana Community Foundation, The Indianapolis Foundation, Hamilton County Community Foundation and Women’s Fund of Central Indiana–a $1 billion collective of philanthropic organizations committed to making Central Indiana a community where all individuals have equitable opportunity to reach their full potential – no matter place, race or identity.

What We Do

For more than 100 years, we have helped people invest in the causes that matter most to them; awarded grants to effective not-for-profit organizations; and provided leadership to make Central Indiana a better, more beautiful, more equitable community. We believe in anti-racism, authentic relationships, inclusivity, leadership, effectiveness and sustainability.

What We’re Looking For

The Assistant Controller provides high-level support to the Controller in managing the accounting and financial operations for Central Indiana Community Foundation (CICF), including its affiliates—the Indianapolis Foundation, Hamilton County Community Foundation, and Women’s Fund of Central Indiana. The Assistant Controller leads the day-to-day activities of the Operations Department, ensuring financial accuracy, compliance, and efficiency across all entities. This position reports directly to the Controller.

Key Responsibilities

The following are the key responsibilities necessary for a person to perform this job:

Team Leadership & Oversight

• Supervise the Operations Manager, Grants Manager, and Operations Associate.
• Conduct regular staff meetings to set priorities, provide resources, offer feedback, and oversee performance evaluations of direct reports.
• Cross train team members on accounting processes; providing backup support for Controller and other department team members when needed.
• All other duties and special projects, as assigned.
  
  

Financial & Accounting Management

• Collaborate with the Senior Director of Finance and Controller to assess future accounting and finance needs to meet the ambitious strategic vision of the foundation.
• Oversee and manage the general ledger for all funds, including the monitoring and reviewing of contributions, accounts payable, accounts receivable, and grants payments.
• Assist with the development of accurate and timely financial statements, board reports, donor fund statements, and quarterly budget-to-actual reviews.
• Support annual financial audit preparation and single audit preparation for all entities.
• Perform accounting procedures and develop policies consistent with US GAAP.
• Assist the Controller and relevant staff with financial reporting to internal clients, donors, grantors, foundations, state, or federal grant awardees.
• Monitor general ledger activity for accuracy, including reviewing and posting journal entries and reconciling imbalances.
• Research, identify, and coordinate implementation software and other tools to increase efficiency of accounting operations.
  
  

Compliance & Reporting

• Assist Controller with assuring federal, state, and local tax compliance with quarterly and annual returns including 990’s, 5500, E-1 reports as well as payroll and property related filings.
• Prepare project financial reports and participate in status meetings across departments.
  
  

Requirements

Requirements:

The following are the qualifications and minimum requirements necessary for a person to perform this job:

• Education: Minimum of 4 year degree in accounting or equivalent, CPA preferred.
• Experience: Minimum of Five (5) years of professional experience with detailed general ledger work within organizations managing multiple funds or divisions.
• Experience working for nonprofit organizations, not required but preferred.
• Experience working with Salesforce and Sage Intacct are not required but preferred.
• Strong organizational, management, and strategic thinking skills with the ability to navigate both high-level planning and detailed execution.
• Possess a high degree of accuracy and attention to detail. Excellent organizational and workload prioritizing skills.
• Excellent conceptual and analytical skills with the ability to research and analyze data and information.
• High attention to detail and accuracy in financial analysis and reporting.
• Commitment to ethical standards and confidentiality.
• Ability to manage multiple tasks simultaneously while meeting deadlines.
• Working knowledge of human resource policies and best practices.
• Excellent verbal and written communication skills, including clarity in financial documentation and presentations.
• Professional demeanor in attire, communication, writing, and interpersonal interactions.
• Ability to work independently and collaboratively with little supervision.
• Strong conceptual and analytical skills, including financial data research and evaluation.
• Proficiency in general ledger software, Excel, and MS Office; experience with integrated database systems is required. Internet research required.
• Availability to work evenings and weekends as necessary.
• Mobility Requirement: Valid driver’s license required for travel between office locations and off-site events.
  
  

Preferred Job Requirements And Qualifications

• A Bachelor’s degree in Accounting with CPA credentials is preferred.
  
  

Working Conditions

• Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.
  
  

Physical Conditions

• Sitting at a desk the majority of the day.
• Some lifting, carrying, pushing, and/or pulling of objects and materials of light weight (5-10) pounds.
• Tasks may involve extended periods of time at keyboard or workstation.
• Tasks require the ability to perceive and hear sounds and see visual cues or signals.
• Tasks require the ability to communicate orally.
  
  

What You Get

• $100,000 plus generous benefits, including:
• Flexible, hybrid work arrangement - Work from home on Mondays and Fridays
• Homebase–Newly renovated office space conveniently located downtown, just steps from Mass Ave. as well as our Hamilton County Office, near Top Golf!
• An opportunity to do meaningful, results-driven work with a passionate, diverse team, supporting organizations that are committed to building and maintaining a strong, equitable and supportive culture for our team of changemakers.
  
  

Equal Opportunity Employment

Central Indiana Community Foundation, The Indianapolis Foundation, Hamilton County Community Foundation and Women’s Fund of Central Indiana are equal opportunity employers that seek to recruit persons of diverse backgrounds and to support their retention and advancement. We are committed to fostering a workplace culture where employees and applicants are to be provided a full and fair opportunity for employment, career advancement and access to programs without regard to their race, color, religion, national origin, disability (physical or mental), sex, age, sexual orientation, genetic information, veteran status or parental status.

Our mission is to build a community of opportunity no matter place, race, or identity.