Administrative Assistant

Job Description

We’re looking for a detail-oriented, reliable Administrative Assistant to join our CPA firm and help keep our office operations running smoothly. This is a great opportunity to work in a professional, fast-paced environment supporting accountants, bookkeepers, and clients.

Key Responsibilities

• Greet and assist clients via phone, email, and in person
• Manage calendars, schedule appointments, and coordinate meetings
• Organize and maintain digital and paper files
• Handle incoming and outgoing mail and document scanning
• Track client deliverables and follow up on outstanding items
• Assemble tax returns, financial statements, and other client reports
• Maintain office supplies and coordinate with vendors
• Assist with billing, time entry, and basic bookkeeping support (as needed)
• Maintain confidentiality and comply with firm procedures and professional standards
  
  

Requirements

• 2+ years of administrative experience (experience in a CPA or professional services firm is a plus)
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with document management systems or practice management software is a plus
• Professional demeanor and client-service mindset
• Ability to work independently and as part of a team
  
  

Position Details

• Location: on-site
• Schedule: Full-time (Mon-Fri; seasonal overtime during tax season is required)
• Compensation: $18-$22 hourly + benefits package
• Start Date: Immediate opening
  
  

If you thrive in a professional setting and enjoy supporting a busy team, we want to hear from you!

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Experience

• Customer service: 3 years (Preferred)
  
  

Work Location: In person

Salary/Compensation: $18.00 - $22.00 per hour

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