IT Administrative Specialist

Position Summary:

We are seeking a highly organized and proactive Executive Admin to provide comprehensive administrative and operational support to the CIO.

This role is ideal for someone who thrives in a fast-paced environment, can handle complex and confidential matters with discretion, is a master of coordination and communication, and oversees, and/or performs a wide variety of administrative and program support activities

Our Benefits:

• 136 hours of PTO in your first year—because we know how important your time off is.
• Career advancement opportunities—we want you to grow with us.
• A family-first culture—work hard, but enjoy the ride!
• A stable, debt-free company—be part of a financially sound business.
• Comprehensive Benefits—Medical, Dental, Vision, Life insurance, and more!
• Free Employee Life Insurance—we’ve got your back, and we’re paying for it.
• Flexible schedule (some work from home options)

Key Responsibilities:

• Provide high-level administrative support to the CIO, including managing schedules, coordinating travel, handling communications, and greeting visitors.
• Act as the primary liaison between the CIO and internal/external stakeholders on a range of issues, including sensitive and confidential matters.
• Organize and facilitate meetings, conferences, and special events.
• Maintain department records and databases; manage office files, purchase orders, and related documentation.
• Assist with budgeting, financial tracking, and reporting; support planning and operational improvements.
• Prepare, edit, and distribute correspondence and reports; manage email and document flow for the office.
• Oversee office operations, including supplies, facilities, inventory, and vendor relations.
• Lead or coordinate special projects and initiatives to improve departmental efficiency.
• Maintain strict confidentiality and professional integrity in all tasks.
• Participate in professional development activities to stay current with administrative best practices.
• Other duties as assigned.

Qualifications:

• 3–5 years of executive-level administrative experience
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, OneDrive).
• Experience with SharePoint and document management tools.

What We’re Looking For:

• A detail-oriented multitasker with strong organizational and problem-solving skills.
• A confident communicator who can represent the CIO’s office with professionalism.
• Someone who thrives on making operations run smoothly and efficiently.

Looking for Stability? How About Security? What About Opportunity?

For more than 50 years, Crete Carrier has valued both hard work and work-life balance. As a family-owned business, we appreciate our employees and respect their contributions to our ongoing success. We offer employees stability and a place to thrive in their careers. We're looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Crete Carrier is at the heart of the transportation industry!