Accounting Assistant (OR)

• Full-Time
• Norfolk VA
• Posted 17 hours ago
  
  

Website OR

Job Title: Accounting Assistant – Accounts Payable Job Summary:

We are seeking a detail-oriented and highly organized Accounting Assistant to support our Accounts Payable (AP) operations. The ideal candidate will be responsible for processing vendor invoices, managing payments, maintaining accurate financial records, and ensuring compliance with company policies and accounting principles.

Key Responsibilities: Process high volume of vendor invoices accurately and timely Match purchase orders, receipts, and invoices (3-way matching) Code and enter invoices into accounting system Reconcile AP subledger to the general ledger Assist with weekly check runs and electronic payments (ACH, wires) Respond to vendor inquiries and resolve discrepancies promptly Maintain vendor files and ensure W-9 documentation is up to date Prepare reports related to accounts payable, as needed Assist with month-end closing procedures Support audits by providing documentation and responding to inquiries Perform other accounting and administrative tasks as assigned Monitor Utilities Qualifications: Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred) 1–3 years of experience in accounts payable or general accounting Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite) Strong Microsoft Excel skills Excellent attention to detail and accuracy Ability to prioritize and manage multiple tasks in a fast-paced environment Strong communication and interpersonal skills

Preferred Skills: Experience with ERP systems Familiarity with 1099 reporting Knowledge of GAAP Working Conditions: Standard office hours with potential for overtime during month-end or year-end closing Hybrid or in-office work depending on company policy

Requirements

Education Level

High School Diploma/GED

Required Certifications or Licenses

Optional Certifications or Licenses

Skills And Experience

Compensation and Benefits

Is this Job Hourly or Salary?

Hourly

Fixed Rate or Pay Range?

Pay Range

Hourly Starting Range

20

Hourly Ending Range

25

Benefits

Medical, Dental, Vision, PTO

If you are interested in applying for this position, please follow the steps outlined below:

Step 1: Complete Your Virginia Workforce Connection Profile and Orientation

• Register with the Virginia Workforce Connection: All referrals must have an active profile. Create or update your profile by visiting Virginia Workforce Connection.
• Complete the Online Orientation: Access and complete your orientation at Virginia Career Works Orientation.
  
  

Step 2: Submit Your Resume

• Submit a copy of your current resume to our Business Services Team.
• A staff member will review your resume to determine if you meet the minimum qualifications for this position.
• Once your eligibility is confirmed, you will receive an email with further details on the application process.
  
  

Important Disclaimer

Submitting your resume in response to this job listing does not constitute an official application. It serves as the first step for our Business Services Team to prescreen your qualifications for this position. After the prescreening process, you will be contacted with the next steps if you meet the eligibility criteria.

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