Project Manager

Strategic Initiatives Team

Damien Center empowers communities and persons affected by HIV/AIDS in the state of Indiana by being a leading resource, provider, and advocate for comprehensive HIV/AIDS care, prevention, education, and related services. Damien Center, Damien Cares and Damien Pharmacy provide client-centered social services focused on care coordination, clinical and pharmacy services, mental health, housing, and nutrition to the Indianapolis community.

Position Summary

The Project Manager coordinates and oversees various strategic projects at the direction of the Vice President of Strategy, the President and CEO, and other leaders as necessary. This individual acts as the primary liaison between project managers, contractors and vendors, and leadership. The Project Manager will manage projects, document needs, conduct cost benefit analyses, and recommend strategies and improvements that ensure the highest quality services are offered at Damien Center. The Project Manager will build strong relationships both internally, and externally with vendors, contractors and other providers.

Duties And Responsibilities

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills.

• Oversee strategic project portfolios from planning through execution, ensuring projects are completed according to scope, budget, schedule, and quality guidelines. Projects include, but are not limited to:
• Capital projects, including integration of additional service lines and facility expansion/renovation.
• Clinical and programmatic projects such as; streamlining and enhancing clinical workflows and procedures, and expanding clinic access.
• Business transformation projects such as; FQHC, NCQA-PCMH, and Value-Based Care accreditations.
• IT and systems projects such as; data integration and software migration.
• Other strategic projects as identified by VP of Strategy and/or President and CEO.
• Conduct Need, Feasibility, and Cost-Benefit analyses, assessing organizational capacity to achieve strategic objectives.
• Create detailed project plans and documentation, maintaining each in accordance with regulatory and organizational standards.
• Manage and coordinate multidisciplinary project teams, including internal staff, contractors, and vendors.
• Convene cross functional teams, facilitate meetings, track assigned goals, and collect progress reports from various stakeholders across the agency.
• Develop risk management plans tailored to each project, including risk registers, qualitative and quantitative risk analyses, and mitigation strategies.
• Develop budget forecasts and cost estimates for new initiatives, ensuring alignment with grant requirements and/or organizational capacity
• Monitor project execution and work performance data across the project lifecycle – including budget and resource utilization, adjusting workplans and integrating change control as needed.
• Develop Change and Benefits management plans in collaboration with project stakeholders, creating workflows, policies, procedures, and Key Performance Indicators (KPIs).
• Ensure project activities and deliverables maintain compliance with local, State, and Federal guidelines (HRSA, OSHA, NCQA, etc.).
  
  

Perform special assignments and other work, on an as-needed basis.

Education And/or Experience

• Bachelor’s Degree required.
• Project Management Professional (PMP) certification preferred.
• Three to five years of project management, or equivalent, experience required,
• Experience in nonprofit and/or medical setting preferred.
  
  

Work experience may substitute for education requirements on a case-by-case basis.

Knowledge, Skills, And Abilities

Possess superior organizational and administrative skills. Excellent interpersonal and communication abilities. Excellent computer skills in a Microsoft Windows environment. Ability to work independently and achieve high standards of productivity, achieving deadlines and with superior product results. Strong calendaring, organizational, and document management skills required. Proactive approach to solving problems and communicating to leadership. Knowledge of office management systems, procedures, and office equipment required. Excellent time management skills and ability to prioritize work.

Qualifications

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed are representative of the basic knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual in this role must display the highest level of integrity and confidentiality. The individual should have effective communication skills, attention to detail and organization, and flexibility and adaptability. The individual will also maintain knowledge of trends in their area of responsibility.

Physical Demands

The physical demands described here are general representations of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, talk, and hear. The employee frequently is required to use hands to touch and handle objects. The employee frequently stands or walks.
• The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
  
  

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office setting, with sustained use of a computer.
• The noise level in the work environment is minimal to moderate.
• Maintains personal/professional competency and works to create an environment of courtesy, respect, enthusiasm, and a positive attitude in all interactions both internal and external to the organization.
  
  

FLSA Status: Exempt, Salaried, Full-Time,

Benefits: Complete Benefits Package Available

Leader: Vice President of Strategy

Salary: $77,000

Damien Center is an Equal Opportunity Employer



Please apply at www.damien.org/job-opportunities

This position description does not constitute a contract of employment or guarantee of any terms or conditions of employment. Damien Center employees are employed on an at-will basis. Nothing in this position description restricts Damien Center’s right to assign or reassign duties and responsibilities to this position at any time.

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