ADMINISTRATIVE OPERATIONS COORDINATOR

We Are Sharing Hope SC


Date: 1 day ago
City: North Charleston, SC
Contract type: Full time
Description

Summary

Performs a variety of administrative duties for Operations and specifically provides administrative support to the Office Manager and Leadership within the organization.

Essential Duties & Responsibilities

  • Oversees and coordinates the company fleet vehicle program in conjunction with the Business Office and Travelers.
  • Coordinates hotel accommodations for Travelers/Independent Contractors supporting the organization.
  • Assists administrative team with ensuring office is maintained well and is appealing to staff and visitors.
  • Assists the OM and Business Office with all corporate needs, renewals, and other areas of risk management.
  • Assists the OM with all needs related to Leadership programs and/or projects.
  • Assists the OM, Operations and the Director, Human Resources with any needs.
  • Maintains and manages contract database for all non-qualified vendors and contracted partners.
  • Assists the OM, Operations and Operations Directors with scheduling needs and meeting coordination.
  • Assists with preparation and restoration of conference rooms, facilities and/or equipment needs for scheduled activities/meetings.
  • Prepares and maintains minutes and distributes accordingly.
  • Prepares and distributes correspondence in various formats to appropriate individuals/groups.
  • Performs general administrative duties, including, but not limited to, data entry, copying, scanning, answering phones, mailing, filing, audit assistance, drafting newsletters or bulletins, and special project needs.
  • Provides periodic back-up to Front Desk Concierge (admin team member) when needed.
  • Other duties as assigned.

Qualifications

  • AS degree in Business Administration required;
  • 5 years in an administrative assistant position with general office policy and procedure experience required;
  • Computer literate with high level proficiency using spreadsheet, database programs and word processing;
  • Ability to follow verbal and written instructions and work on projects with little to no supervision;
  • Or an equivalent combination of education and experience.

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