Office Specialist (Part Time)

Job Details

Description

Invest in yourself with a rewarding career at Caron.

Caron is one of the leading treatment centers in the US and is recognized for high-quality, evidence-based methods and thought leadership in addiction medicine. Mentored by respected experts in the field and ranked among Newsweek’s Best Treatment Centers in PA five years in a row, Caron has built a culture that supports and sustains trauma-informed, resilient staff at all levels of the organization and values personal and professional growth. We invest in our employees, providing financial plans, generous Paid Time Off programs, paid holidays, 401K employer match, tuition reimbursement, employee assistance programs, and benchmarking to ensure ongoing competitive compensation. Full-Time employee benefits also include comprehensive medical, dental, and vision benefit packages with wellness plan reduced insurance premiums and company-paid life and disability insurance. Apply today to begin a rewarding career with us.

This position will be working the following part time hours in our Wyomissing Outpatient Office: Mon 12:30-6:30pm, Tues 12:30-6:30pm, Wed12-6:00pm, Thurs 12:30-6:30pm.

Duties And Responsiblities

• The Office Specialist maintains client records in a timely, organized and confidential manner.
• The Office Specialist enters all client pre-admission, admission and discharge and scheduling data into the Sigmund system for Caron Counseling Services on a daily basis.
• Reviews charts of discharged clients for closure; closes and purges charts for final filing
• Type and mail documents to referral sources.
• Answers requests for client records.
• The Office Specialist covers the front desk by answering incoming calls, greets and registers incoming clients, collects copays, completes necessary billing and release forms, schedules clients for appointments, takes pre-admission information, explains insurance benefits, copies and collates patient packets, distributes mail and supplies.
• Gathers client data prior to the initial visit and disseminates that data to the appropriate individuals.
• Photocopies and faxes documents.
• When working the evening shift or closing the office, the Office Specialist updates client lists via the computer, locks all doors, file cabinets and turns off lights.
• This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the duties or tasks that may be required or assigned.
  
  

Physical Requirements

The physical and mental demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to bend
• Must be able to lift up to 20 lbs.
• Must be able to climb stairs
  
  

Education / Experience Qualifications

• Must have a high school diploma.
• 1 years’ experience or equivalent in medical records or outpatient facility is preferred.
• Flexible working schedule is required.
• If in recovery, 1-year continuous sobriety preferred.
  
  

Knowledge, Skills And Abilities

• Ability to function as part of a self-directed work team. Must exercise independent judgment, perform routine tasks with minimal supervision and interact professionally with clients, referral sources, staff and the general public.
• The ability to type 50-60 words per minute is required.
• Knowledge of computers is required.