Executive Secretary-Repost

Marketing Statement

Queens Hospital Center is making good on its promise to the people of southeastern and central Queens to maximize both patient convenience and positive clinical outcomes. Residents of Queens can count on the delivery of quality medical care right in their own borough. In 2002 the hospital opened a state-of-the-art, 261-bed facility that includes the Queens Cancer Center, the first comprehensive cancer treatment center in the borough.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description

Examples of Typical Tasks:

• Plans and coordinates meetings and events; meets and greets visitors, manages calendar of appointments and
  
  

coordinates and reserves conference rooms. Keeps the Executive informed of upcoming commitments,

appointments, and pending matters.

• Prepares and distributes agendas, meeting packets, presentations, and communications, and makes necessary
  
  

arrangements.

• Accurately prepares, edits, and/or composes confidential correspondence and reports. Maintains all private
  
  

and confidential records, documents, and correspondence. Prepares replies to correspondence and

initiates action on matters other than those specifically requiring the attention of the Executive.

• Manages high volume of telephonic communication and prioritizes calls and messages; organizes,
  
  

distributes and sorts incoming mail and materials, routing to appropriate personnel and/or departments.

Orders office supplies and provides other general administrative support.

• Serves as the primary point of contact for internal and external parties on all matters pertaining to executive
  
  

administration of the Office; liaises with executive and senior administrative assistants to handle requests

from senior leadership.

• Arranges business-related travel plans and itineraries, and compiles documents for travel-related meetings.
  
  

Prepares expense reimbursements and petty cash requisitions, and submits invoices, as required.

• May supervise clerical personnel assigned to the executive office.
• Performs related work, as assigned.
  
  

Minimum Qualifications

• Associate’s Degree from an accredited college or university with specialization in Secretarial Science, Office Administration or Technology, Business Administration or related areas of study and two (2) years of executive administrative assistant experience, or
• High School Diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and three (3) years of experience, as described in “1” above.
• A satisfactory equivalent combination of education, training and experience. However, all candidates must have a minimum of a four-year high school diploma or its educational equivalent. A Bachelor’s degree may be considered equivalent to four (4) years of relevant professional experience as described in “1” above.
  
  

Department Preferences

How To Apply

If you wish to apply for this position, please apply online by clicking the "Apply for Job" button

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs