Administrative Assistant

Overview

Founded in 1965 by Mack Pogue as Lincoln Property Company, Willow Bridge Property Company is one of the United States' most respected full-service residential property companies, operating a successful portfolio in 75 markets. Headquartered in Dallas, Texas, Willow Bridge proudly employs over 5,500 team members, has built over 200,000 apartments and manages 220,000 units for its clients. To learn more, visit willowbridgepc.com

We create places people want to call home — starting with you.

With decades of proven success, Willow Bridge is a national leader in residential property management and development, active in 29 states and managing more than 230,000 apartment homes across the U.S.

At Willow Bridge, our purpose drives everything we do. Whether you're launching your career or looking to take the next step, we're here to support your growth with intention, flexibility, and real opportunities to make an impact.

We're currently hiring for a Administrative Assistant — someone who brings fresh thinking, follows through, and knows how to bring people together to get results. We value people who lead by listening, communicate with clarity, and take initiative to find better ways forward. If you're someone who believes in showing up with integrity, working collaboratively, and driving positive change, you'll feel right at home here.

Let's grow together at Willow Bridge.

Responsibilities

• Office management responsibilities, coordinated with Vice President or Regional Vice President
• Assist with project management related to evolving portfolio: acquisitions, lease-ups, dispositions, value add properties, results tracking, basecamp support, and interaction
• Coordinate support for VPs, department resources, and leadership teams including marketing, training, operations, and accounting
• Organize meetings and documents, identify problems, complete related tasks
• Work closely with the leadership team to assist with projects and initiatives
• Prepare standard form legal documents, including Property Management Agreement shells, pre-development agreements, client submittals, document comparisons, and red-lines
• Assist with the new hire and onboarding processes as it relates to business card ordering, etc
• Create spreadsheets, Google Sheets, etc., for tracking purposes with the ability to identify issues and problems
• Event planning and coordination (various leadership meetings, travel booking, training, assisting with regional awards ceremonies)
• Disburse policy and legal updates to management and site personnel, including relevant policy, procedure, and process changes
• Support VPs with client and employee communications
• Client billing of fees monthly as needed
• Assist with setting up meeting resources such as conference rooms, audio/video, teleconference, and catering for both on and off-site locations.
• Coordinate and manage multiple calendars, inboxes, and contacts using Microsoft Suite, to include scheduling meetings with internal and external clients
• Coordinate travel itineraries for individual and team functions, to include air, hotel, and transportation.
• Schedule, attend, and actively participate in WBPC Multifamily team meetings as needed
• Understand legal updates and changes to the law
  
  

Administrative Responsibilities

• Order and replenish office and kitchen supplies as needed
• Coordinate and mail New Hire information as needed
• Holiday orders (client, etc.)
• Meeting planning and coordination
• Office accounts/payable – coordinate with others in the office
• Bill pre-development and due diligence fees
• Maintain contract, PMA, and owner files
• Expense reports
• Calendar management
• Travel arrangements
  
  

Qualifications

• A minimum of 4 years of related experience. Property management experience is a plus but not required.
• A high school diploma or equivalent is a minimum requirement.
• Excellent verbal and written communication skills. Comfort level with executive-level communication with clients, associates, and principals. Phone and email.
• Proficient in MS Office, Word, Excel, PowerPoint, Adobe, Google applications, Yardi knowledge helpful
• Ability to multitask, stay organized, and meet deadlines. Quality Control of work product is essential.
• Meeting and event planning and coordination
• Demonstrate a keen focus on understanding the organization, clients, and how we operate
  
  

Benefits

Willow Bridge Property Company offers competitive pay, a benefits package that includes health, dental, vision and 401(k) and opportunities for career development and advancement.