Accounts Payable Coordinator (Client Services, Banking, Tax)

Full-time, Salaried Position + Profit Sharing Bonus

Looking for an AP role where you can achieve your best work while maintaining a healthy work-life balance? At Advantax, we offer 32 paid days off per year to start, including a week off in the summer and winter season.

We are a leading national property tax service provider. We offer personal property and real estate tax compliance services as well as consulting services. Our clients include large and mid-size organizations that span across a variety of industries.

Summary:

The Accounts Payable Coordinator will handle the processing of selected client tax bills and payments, assist leadership in carrying out department objectives, and maintain day-to-day tax payment tasks.

Duties/Responsibilities:

• Maintain a thorough understanding of our client-specific requirements and comply with guidelines.
• Reconcile client-specific reserve balances at least monthly, verifies deposits, and addresses inquiries from the bank, client, or Advantax leadership.
• Research and resolves client-specific bank account concerns or discrepancies.
• Coordinates appropriate client funding requests and ACH processing by initiating ACH collection for funding requests.
• Ensure the necessary funds are available in the appropriate client accounts prior to funding deadlines.
• Assist leadership with new client setup and implementation.
• Assist leadership with enhancing operational processes.
• Organize all received tax bills for assigned clients.
• Find missing tax bills by interfacing with various government databases.
• Identify specific information including payee, amount due and due date.
• Enter tax bill information into Advantax’s compliance processing software.
• Update required process tracking documents.
• Review that the information entered matches information received.
• Provide weekly missing tax bill reports.
• Scan tax bills and save to the Advantax server.
• Seasonally assist with entry of tax assessment notices.
• Seasonally assist with tracking of assessor inquiries on Advantax system.
• Additional responsibilities assigned by Advantax leadership.

Education and Experience:

• 5+ years previous payables experience required.
• Bachelors degree in Accounting or related discipline preferred.
• Familiarity of process controls.
• Thorough understanding of accounts payable functions.
• Proficient in Microsoft Office Suite or related software.
• Excellent time management and analytical skills.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• QuickBooks experience preferred, or experience with accounting software.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Benefits:

• Health insurance (offer medical, dental, vision, short-term disability, long-term disability, and life), with multiple plans 100% paid by Advantax
• 401k program with company match
• 17 paid holidays per calendar year including a week off in the summer and winter.
• 15 PTO days per calendar year
• Annual profit-sharing bonus
• Gym reimbursement
• Eligibility for hybrid work after completion of first busy season

Advantax provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.