Human Resources Coordinator

Agency/Division Information

The Oklahoma Health Care Authority (OHCA) works to ensure Oklahomans have access to better health and better care. The agency’s core values include passion for purpose, trust and transparency, empowerment and accountability, best in class and outcome-driven, and servant leadership. As part of the interview process, candidates may be required to attend an in-person interview at our Oklahoma City office.

Position Purpose

The Human Resources Coordinator provides comprehensive support to the Human Resources department, ensuring the smooth administration of employee benefits, payroll processing, recruitment, and compliance with state and federal regulations. This role is pivotal in managing employee records, facilitating onboarding, and assisting employees with HR-related inquiries. The Coordinator also plays a key role in enhancing the employee experience through wellness programs, policy development, and effective communication, contributing to the overall mission and goals of the Oklahoma Health Care Authority.

Principle Activities May Include

• Maintains a comprehensive system of employee personnel files and related records ensuring compliance with applicable federal and state laws, rules, and regulations.
• Communicates, tracks, develops, and maintains policy updates, handbook updates, and related documents.
• Processes employment verifications, reference checks, background checks, and offer letters for new hires, temporary employees, and interns.
• Collaborate with managers to recruit, interview, and facilitate the hiring and onboarding of qualified job applicants for open positions.
• Administer, and assist employees with various employee benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, retirement, and wellness benefits ensuring compliance with rules, laws, and policies. Prepares, processes, and reviews audits as needed.
• Coordinates communication and activities for the annual Open Enrollment process.
• Audit, enters, maintain, and/or processes information in the payroll system; information may include employees time worked, paid leave and holidays, deductions and withholding, address changes, name changes, and other information.
• Maintains knowledge of rules and policies for the Oklahoma Health Care Authority and State Employees, educating employees on their application.
• Implements new hire orientation and employee recognition programs/events. Develops and coordinates programs, activities, messaging, and strategies to promote employee health and wellness.
• Performs customer service functions to timely answer employee and applicant requests and questions. Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Assists with payroll processes.
• Coordinate scheduling and logistics for HR-related meetings, interviews, and events, including calendar management, material preparation, and room or platform setup.
• Assist with monitoring and tracking key HR timelines, such as performance review cycles, onboarding activities, and compliance deadlines.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Process HR-related invoices and purchase requests; maintain accurate records of department expenditures and coordinate with finance staff as needed.
• Support employee engagement and wellness activities by assisting with planning, tracking participation, and preparing materials.
• Other duties as assigned.
  
  

Supervisory Responsibilities: This position does not supervise.

Knowledge, Skills, Abilities And Competencies

This position requires in-depth knowledge of HR policies, federal and state regulations, and best practices in talent management. Strong communication and organizational skills are essential for managing employee relations, benefits, and payroll efficiently while ensuring compliance and fostering a positive workplace environment. The role aligns with the Korn Ferry competencies of Ensures Accountability by maintaining accurate records and adhering to regulations, and Plans and Aligns by coordinating HR activities to support organizational goals.

• To be considered for this position your application must include a resume/CV with complete work and education history.**
  
  

Education And/or Experience

• A bachelor’s degree plus 1 year of professional experience in human resources management OR
• A master’s degree in human resources, industrial/organizational psychology, public administration, sociology, psychology or a closely related degree OR
• 4 years of technical human resources management experience plus 1 year of professional experience in human resources management.
• Note: Experience which was incidental to or not a major responsibility or duty of the position shall not be accepted as qualifying. Human resources management experience should include at least one of the following: job analysis, position classification, wage/salary and benefits administration, civil rights administration, recruitment or payroll administration.
  
  

Preference May Be Given To Candidates With

• Experience handling confidential information with discretion
• Work experience using Workday, Adobe Sign, Office 365, or similar platforms
• Human resources administrative experience, including coordinating processes, tracking documentation, and supporting HR operations
• HR-related certifications (PHR, SHRM-CP, CPP, etc.)
• Experience supporting compliance or performance tracking
• Familiarity with audit preparation or HR compliance reviews
  
  

Physical Demands

• Must be able to remain sitting for prolonged periods at a desk and working on a computer.
• Must be able to move or lift up to 15 pounds at various times.
  
  

Work Environment

The office work environment includes regular exposure to general office equipment such as computer equipment, phones, and copy machines.

Why You’ll Love Working Here

At The Oklahoma Health Care Authority (OHCA), We’re Proud To Create a Workplace Where Employees Thrive. Named a Top Workplace In Oklahoma For Five Consecutive Years, This Achievement Reflects The Dedication And Collaborative Spirit Of Our Incredible Team. Here's What We Offer To Support Employees And Their Family

• Generous state-paid benefit allowance to offset insurance premiums.
• A wide selection of top-tier health insurance plans.
• Optional flexible spending accounts for health care or dependent care expenses.
• Employee Assistance Program (EAP) offering confidential support.
• Wellness benefits, including an on-site gym and fitness center discounts.
• 11 paid holidays annually.
• 15 vacation days and 15 sick days in your first year.
• Retirement Savings Plan with substantial employer contributions.
• Longevity Bonus to reward years of service.
• Public Service Loan Forgiveness eligibility and reimbursement for educational expenses.
• Professional development training opportunities, including CEU support.
  
  

Accommodation Statement

The Oklahoma Health Care Authority complies with applicable State and Federal civil rights laws and does not discriminate. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, disability, age, national origin, or genetic information. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Civil Rights Coordinator at 405-522-7335.

Notice To Applicants

Please add [email protected] to the address book or “safe-senders” list in your email. All correspondence will come from this address. Be sure to check your junk folder. If you have questions about the status of your application, you can contact the HR team at 405-522-7093.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Current State of Oklahoma employees must apply for open positions internally through Workday Jobs Hub.