Recruiting Coordinator

We are looking for a Temporary Recruiting Coordinator to support our Talent Acquisition team. This is a 3-4 month temp position focused on managing the logistics and administrative tasks of the recruitment process. You will serve as a key point of contact between candidates, recruiters, and hiring managers, helping to create a seamless and positive experience for all stakeholders.

Hiring & Onboarding

• Hiring candidates in ICIMS, ensuring all offer details and workflows are accuratley entered and completed
• Placing externs and sending welcome emails
• Sending externship packets to students
• Downloading and saving completed externship packets
• Sending out backgrounds for approval
• Sending Pre-Adverse letters to candidates when background is denied
  
  
  

Candidate Onboarding Support

• Sending new hire paperwork (NHP) reminders to candidates and office staff
• Assisting candidates with onboarding paperwork issues and password resets
• Resetting login credentials for iCIMS, when necessary
• Sending emails to HRIS to remove candidates from onboarding when they drop out of the hiring process
  
  
  

Referral Program Management

• Keeping track of referral submissions
• Processing referrals creating Excel reports and sending for payment approval (biweekly on non-payroll weeks)
• Monthly referral reporting
  
  
  

Reporting

• Weekly offer report (every Friday)
• Monthly extern scorecard submission to HRIS
• Addition and above-pay offer report
  
  
  

Administrative & Team Support

• Creating flyers for the recruitment team
• Maintaining the recruiting inbox
• Supporting Talent Acquisition credit card reconciliation
• Filling out 1099 new hire forms for incomplete paperwork (when necessary)
• Excellent organizational and time-management skills
• Strong interpersonal and communication skills
• Ability to handle sensitive and confidential information
• Familiarity with applicant tracking systems
• Detail-oriented with the ability to multitask in a fast-paced environment
• Proficiency in Microsoft Office
  
  
  

Preferred Qualifications

• 1-2 years of experience in a recruiting department or similar role
• ICIMS experience