Administrative Assistant to the Superintendent, District 75 - 25606

Position Summary: Under supervision of the Superintendent, the Administrative Assistant provides general office support by implementing administrative systems, procedures, and policies, and, with latitude for independent initiative and judgment, performs responsible work in communication and coordination with community programs on behalf of the Superintendent. The Administrative Assistant also provides information, assistance, and appropriate referrals to the general public. Performs related work.

Reports to: Superintendent or assigned designee

Direct Reports: N/A

Key Relationships: The Administrative Assistant works closely with the Superintendent, Executive Assistant to the Superintendent, community, district schools, district principals, the district Family Leadership and Family Support Coordinators, and the central team of the Division of Inclusive and Accessible Learning (DIAL).

Responsibilities

• Serve as liaison for the Superintendent to communities and parents, working directly with the Superintendent to address urgent concerns.
• Serve as a field communication liaison on office concerns and operational requests to other New York City Public Schools (NYCPS) central and field offices.
• Provide and improve community services by performing liaison functions and improving communication between city agencies, community organizations and groups, and the individuals they represent in overall student development.
• Support the Superintendent's communication with the rest of the team and follow up on the Superintendent's outreach to DIAL leadership in the different schools' support area.
• Create and maintain the calendar of the Superintendent and office staff, including the schedule for hiring of office staff and principals, office meetings and Principals’ meetings, as well as scheduling and organizing meetings with school staff, parent leaders, elected officials, and other community stakeholders.
• Prepare all paperwork for Principal Performance Review visits, evaluations, and disciplinary actions, including completion, extension and denial of probation, and Superintendent-led OSI/OEO investigations.
• Communicate with schools, parents/guardians, other NYCPS central offices, City agencies, community organizations, and community representatives regarding Superintendent Initiatives and events.
• Schedule and organize meetings with various schools, parents, and community constituencies.
• Perform related administrative tasks in support of the community such as data entry, filing, recordkeeping, and word processing; address all telephone inquiries.
• Collect all timesheets and maintain the personnel files for the Superintendent’s staff members.
• Greet and interact with the public, directing visitors to the appropriate person or office.
• Perform other community-oriented duties as assigned by the Superintendent.
• Draft, edit and disseminate Superintendent’s Weekly bulletin.
• Coordinate and prepare mass mailings for the district office to community groups, parents and school personnel.
• Collect, aggregate and disaggregate data and engage to inform outreach and planning of various projects and initiatives.
  
  

Qualification Requirements

Minimum

• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to "1" above.
  
  

Preferred

• Excellent interpersonal skills in working with education and non-education personnel internal and external to the NYCPS and ability to build relationships with diverse constituencies.
• Attentive to detail and well-organized.
• Ability to thrive in a fast-paced work environment with changing deadlines.
• Ability to learn quickly and be responsive to feedback.
• Well-developed strategic-thinking and planning skills.
• Ability to proactively and strategically work and troubleshoot to meet short- and long-term Superintendent goals.
• Strong communication skills and ability to organize facts and present information and figures in a clear, concise, and logical manner.
• Highly motivated, self-directed team player with a history of success.
• Ability to accurately input, track, and document information in databases.
• Knowledge of NYCPS policy and procedures and the ability to interpret and apply policies effectively.
• Experience with procurement and familiar with NYCPS systems (FAMIS).
• Familiarity with Microsoft Office 365 applications.
• Ability to work effectively as part of a team.
  
  

Salary: $54,000 - $60,000

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

• New York City Residency is NOT Required *
  
  

We encourage all applicants from the New York City tri-state area to apply.

AN EQUAL OPPORTUNITY EMPLOYER

DOE Non- Discrimination Policy

The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.

Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.