Sr. Executive Assistant

🧩 Keep Construction Moving Behind the Scenes - Join Beaudin Construction as Our Executive Assistant!

Job Title: Sr. Executive Assistant

Company Name: Beaudin Construction

Compensation Range: $75,000 - $90,000+ per year (depending on experience)

Industry: General Construction (Multi-family & Commercial)

Location: Clackamas, OR

Job Overview

Beaudin Construction is seeking a highly skilled senior level Executive Assistant to support our leadership team with top-tier administrative, communication, coordination and business development expertise. The ideal candidate will possess a deep understanding of the commercial and multi-family construction industry and bring exceptional professionalism, discretion, and adaptability to a fast-paced, ever-evolving environment. If you're organized, proactive, and thrive in a professional office dynamic, this is your opportunity to play a key role at one of the industry's most collaborative companies.

Who We Are

Beaudin Construction is a general contractor specializing in commercial and multi-family projects. We're a tight-knit, work-hard-play-hard team that gets the job done-and has fun doing it. Our culture is built on exceptionalism, camaraderie, and meaning in our handiwork. At Beaudin, every team member contributes to our reputation for excellence.

Learn more at www.beaudinconstruction.com.

Key Responsibilities

• Manage executive calendars, travel logistics, meetings, and networking events
• Draft and manage internal and external communications, including emails, memos, and client correspondence
• Prepare meeting materials, take detailed notes, and track action items
• Assist in the preparation of contract documents with clients and subcontractors
• Coordinate client and lender items such as legal documents, insurance certificates, qualification documents and bonding requirements
• Identify prospective new clients and coordinate outreach efforts
• Track industry networking events and schedule company staff's participation
• Communicate with clients, vendors, and project stakeholders on behalf of executives
• Assist with purchases on behalf of executives
• Handle confidential information with absolute discretion
• Use Microsoft Office Suite, and other software tools for creative material
• Assist in the preparation of RFP responses and proposal documentation
• Help vet candidates for hiring as needed
• Answer customer calls and respond to email inquiries
  
  

Qualifications

• 5+ years of experience supporting executives (construction, architecture, engineering or real estate development industries strongly preferred)
• Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint)
• Familiarity with construction terminology and project lifecycles
• Strong organizational and multitasking skills with a keen attention to detail
• Excellent communication skills-verbal, written, and interpersonal
• Able to adapt to a dynamic work environment including office and industry events settings
• Experience with Adobe creative suite, or other equivalent software to develop proposal materials
• Comfortable modifying legal documents and/or interacting with attorneys.
• Able to navigate and present financial documents (prepared by others)
• Experience in real estate development or construction law is a bonus
  
  

Benefits

• Medical, Dental, and Vision Insurance
• Retirement Savings Program
• Paid Time Off: Holidays, Vacation, and Sick Days
• Travel Incentive
• Bonus Program
• Logo'd Attire Provided
• Bi-Weekly Pay Cycle
• Tech Package: Smartphone or Tablet
  
  

Schedule

• Full-Time | Monday to Friday
• Availability outside regular hours may occasionally be required to attend industry events or address urgent communications.
  
  

Location

• Based in Clackamas, OR
• Equal Employment Opportunity (EEO) Statement
  
  

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

A background check will be completed as part of the onboarding process, in compliance with applicable laws.

#MGC25