Executive Assistant to the Chief Operating Officer
Kratos Industries, LLC
Date: 2 weeks ago
City: Arvada, CO
Contract type: Full time
Description
About the Role
We’re looking for a high-performing Executive Assistant to support our Chief Operating Officer. This role goes beyond basic administrative support — it’s about keeping the COO operating at full capacity and serving as a trusted extension of their leadership. You’ll manage key logistics, handle communications, and occasionally act on behalf of the COO in cross-functional initiatives. This is a role for someone who thrives on responsibility, handles ambiguity well, has well developed interpersonal skills and exhibits a strong sense of ownership. This position could be On-site or Hybrid.
Responsibilities
About the Role
We’re looking for a high-performing Executive Assistant to support our Chief Operating Officer. This role goes beyond basic administrative support — it’s about keeping the COO operating at full capacity and serving as a trusted extension of their leadership. You’ll manage key logistics, handle communications, and occasionally act on behalf of the COO in cross-functional initiatives. This is a role for someone who thrives on responsibility, handles ambiguity well, has well developed interpersonal skills and exhibits a strong sense of ownership. This position could be On-site or Hybrid.
Responsibilities
- Manage the and maintain the COO’s calendar, schedule meetings, and coordinate appointments
- Manage inbox flow to help eliminate chatter, respond to routine emails, draft correspondence and provide summaries on important threads
- Coordinate meetings, internal briefings, and follow-ups
- Track and follow up on action items, deadlines, and key priorities
- Support special projects by gathering data, preparing materials, and helping with cross-functional execution
- Occasionally represent the COO in internal meetings or project check-ins
- Create presentations, summaries, or dashboards to support key decisions
- Serve as a key point of contact for internal stakeholders on behalf of the COO
- Draft internal communications and prep materials for leadership or company-wide updates
- Help monitor priorities across multiple teams to ensure alignment
- Coordinate logistics for internal and external meetings and events
- 5+ years of experience supporting a senior executive in a fast-paced environment
- High emotional intelligence, strong judgment, and ability to handle confidential information
- Excellent organizational and prioritization skills
- Clear, professional communication — written and verbal
- A proactive, no-task-too-small mindset
- Comfort operating with limited direction and taking initiative
- Experience in operations, consulting, or project coordination
- Familiarity with tools like Outlook, Excel, PowerPoint, and ClickUp or similar
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