Administrative Assistant, Acquisition Support

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.

At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About The Position

Dexis Professional Services (Dexis) is seeking an Administrative Assistant to provide administrative services, including managing official correspondence, maintaining schedules and calendars, and supporting senior OUSD (A&S) principals.

The Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)) leads the U.S. Department of Defense's (DoD) efforts in research and development, advanced technology, developmental test and evaluation, production, logistics, installation management, military construction, defense procurement, acquisition policy, environmental and nuclear security, chemical and biological matters, operational energy plans and programs, corrosion policy and oversight, human capital initiatives, and small/disadvantaged business management. To support this mission, OUSD(A&S) requires administrative, analytical, and strategic communication support services.

This position is contingent upon contract award and will be based in the Washington, DC metro area.

Responsibilities

• Provide administrative support for OUSD (A&S).
• Maintain assigned Outlook and portal calendars for
  
  

numerous

departments/divisions.

• Monitor due dates, coordinate,
  
  

assist

in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda.

• Support on
  
  

assigned fitness

report

and performance evaluations, awards, training, personnel, security, facilities support.

• Answer telephone calls and refer the calls to the
  
  

appropriate individuals

within the office.

• Assist
  
  

in completing and

track

/follow-up on assigned OUSD Action Packages and Division documents in routing.

• Weekly:
  
  

maintain

portal sites, documents, links, libraries, announcements, lists and contacts.

• Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties.
  
  

Qualifications

• Must have an a
  
  

ctive Top Secret/SCI clearance

, or a TS security clearance but be eligible to receive a SCI.

• Minimum of two (2) years of experience to
  
  

include,

personnel, scheduling, task

management, planning, programming, and forecasting, correspondence, security

, facilities

with

Department

of Defense.

• Experience within DoD and other federal agencies
• Demonstrated
  
  

success managing several direct reports and multiple functional areas across multiple locations

• Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and
  
  

PowerPoint.

• Must have excellent analytical and
  
  

problem solving

skills.

• Must have outstanding English writing skills and the ability to quickly deliver quality written
  
  

products in constrained time periods.

• Must have strong active listening skills to assess customer needs and satisfaction.
• Must have experience in managing customer expectations and working directly with
  
  

customers.

• Must have outstanding customer service abilities to initiative, judgement, creativity,
  
  

flexibility, and confidence.

• Must have the ability to multi-task across multiple projects
  
  

Preferred Qualifications

• Bachelor's
  
  

degree from an accredited college/university.

Dexis is on a mission to help solve today's most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is "find a way or make a way" that's how Dexis goes "all in." How will you?

If you are passionate about this opportunity, apply now!

Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.