Accounts Payable Supervisor
BestSelf Behavioral Health
Date: 10 hours ago
City: Buffalo, NY
Salary:
$31.87
-
$34.07
per hour
Contract type: Full time

FLSA Status: Non-Exempt
Starting Range: $31.87 - $34.07 per hour
Located at 899 Main St., Buffalo, NY 35 Hours Full-Time
Summary Of Duties
The Accounts Payable Supervisor oversees the accounts payable function for a high volume, dynamic nonprofit organization. This role ensures the accurate and timely processing of payments, maintains internal controls, and supervises AP staff. The ideal candidate brings a mix of operational knowledge, leadership, and an understanding of nonprofit financial compliance.
Supervisory Responsibilities
Starting Range: $31.87 - $34.07 per hour
Located at 899 Main St., Buffalo, NY 35 Hours Full-Time
Summary Of Duties
The Accounts Payable Supervisor oversees the accounts payable function for a high volume, dynamic nonprofit organization. This role ensures the accurate and timely processing of payments, maintains internal controls, and supervises AP staff. The ideal candidate brings a mix of operational knowledge, leadership, and an understanding of nonprofit financial compliance.
Supervisory Responsibilities
- This position is responsible for the oversight of the Accounts Payable team. Supervisory responsibilities of these direct reports include consistent coaching, feedback, & development, review & approval of timecards, and completing performance reviews & development plans.
- Supervises the daily AP operations, ensuring timely processing of invoices, expense reimbursements and check runs.
- Ensure compliance with organizational policies, grantor requirements, and IRS regulations (e.g., 1099s).
- Develop payment schedules that align with available cash and organizational priorities
- Review and approve batches, journal entries, and reconciliations related to AP.
- Manage and support AP specialists/clerks; delegate tasks, conduct performance reviews, and provide training and development.
- Monitor workloads and adjust assignments as needed to ensure efficiency
- Maintain and enforce internal controls over AP processes through oversight of segregation of duties, approval workflows, and fraud prevention
- Automate processes and increase efficiencies without stalling operations
- Communicate payment statuses and urgent needs to all levels of agency leadership, and funders when needed.
- Serve as the point of contact for vendors, resolving payment issues or discrepancies.
- Maintain up-to-date vendor files, including W-9s and insurance certificates.
- Completes all trainings required by the agency.
- Performs all other duties as assigned.
- Minimum of Associate's degree in Accounting, Finance, OR related field.
- 5+ years of accounts payable experience, with at least 2 years in a supervisory role.
- Knowledge of accounts payable and computerized accounting and data management systems.
- Ability to maintain moderately complex and automated accounting records in an orderly and accurate manner.
- Experience working in or with nonprofit organizations.
- Experience leading process changes effectively & successfully
- Understanding of GAAP and nonprofit accounting practices.
- Proficiency with accounting/ERP systems (e.g., Intacct preferred) and Microsoft Excel.
- Effective, clear, and collaborative communication skills using all methods.
- Ability to deal with vendors and clients in an efficient and professional manner.
- Effective work skills such as persistent, resourceful, productive, and detail-oriented.
- Experience with federal or state grant compliance (e.g., Uniform Guidance) preferred.
- Knowledge of fund accounting preferred.
- Must be able to lift at least 10 pounds when performing filing tasks.
- Multiple health insurance options
- Employee referral bonus
- Tuition Reimbursement
- Clinical license renewal reimbursement
- Generous paid time
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