Central Cancer Registry Data Manager

Location: Central Office – 123 Robert S Kerr Ave OKC, OK

Salary: Up to $61,571.24, based on education and experience

Full Time /Part Time: Full-time

Work Schedule: Monday to Friday

Primary Hours: 8:00 am to 5:00 pm

Position Description: The Central Cancer Registry Data Manager is responsible for the monitoring and management of data for Oklahoma Central Cancer Registry’s (OCCR) annual data submissions to the National Program for Cancer Registries (NPCR) and North American Association of Central Cancer Registries (NAACCR). This is a federally and state legislatively mandated surveillance system. The Data Manager assures the functionality of the statewide cancer data system and to maintain, monitor and execute the flow of data into and out of the system. This position develops, updates and implements data reporting training tools and materials for reporting facilities. Responsible for ongoing adoption, communication and implementation of updates/revisions to the cancer reporting systems as mandated by the standard settings organizations.

Position Responsibilities/Essential Functions

Duties include, but are not limited to:

Database Management

• Maintain, monitor, and execute flow of data in and out of database systems.
• Serve as administrator for Web Plus and RMCDS and troubleshoot malfunctions.
• Facilitate communications between OMES (IT)and CDC-NPCR on implementation of secure website reporting systems (e.g. Web Plus).
• Update and maintain abstract screens for Web Plus and RMCDS to comply with reporting standards.
• Assure internal and external reporting systems are up to date with required data items.
• Consult with and assist Web Plus and RMCDS end users, providing updates to software.
• Create state-specific edit sets.
• Serve as liaison between software vendor(s) and end users.
  
  

Registry Operations

• Serve as backup for Registry Program Manager and the operations team lead, including identifying and prioritizing team work to enhance registry operations and data flow. Providing technical consultation to team members.
• Lead, monitor and manage processes for the OCCR team as required for annual data submission for the registry to obtain and maintain NAACCR Gold Certification standards.
• Create files of uploads, consolidations, sequence 90 cases, and duplicate cases to distribute among OCCR staff.
• Oversees death clearance process including running the death match program, reviewing and updating results, linking with hospital discharge data, creating follow back file and monitoring the status of hospital and non-hospital facilities, and adding death certificate only cases to the main database.
• Assist with the preparation and submission of data for each annual Call for Data including monitoring and managing processes, as required, to maintain the highest data quality standards set forth by NAACCR and CDC NPCR.
• Oversight for quarterly reporting compliance including monitoring reporting facilities on complete, timely and quality of data submissions to ensure facilities are in compliance. Assist Registry Program Manager in tracking and oversight of compliance remediation plans for delinquent facilities.
• Run linkages including, but not limited to, RMCDS death match program, using data from the OK vital records death file and assists with other required linkages to include Take Charge (Oklahoma BCCEDP), Indian Health Services, SSDI, and NDI.
• Conduct data exchanges quarterly with bordering states and biannually with other state and territorial central cancer registries and the Cherokee Nation Cancer Registry.
• Ensure Web Plus, eMaRC, and RMCDS software remain current.
• Consolidate cases, review and correct sequence 90 cases and duplicate cases, assist with abstracting, case finding, clearing DCO cases, and edits, as assigned and as time allows.
• Co-lead on annual update and maintenance of OCCR Policy and Procedure Manual and the OCCR Cancer Data Reporting Manual.
• Assist with onboarding all new team members as needed with oversight of registry operations education training.
• Serve as the subject matter expert on cancer registry data for the Center for Health Statistics including review of requested data items for research requests.
  
  

Communication & Customer Service

• Document communication (verbal or written) with reporters into OCCR contact database.
• Establish and maintain a professional relationship with staff at reporting facilities.
• Solve problems in a team environment.
• Being present in the office is an essential function of this job.
• Other duties as assigned
  
  

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.
  
  

Minimum Qualifications

High school diploma and four (4) years’ experience working with cancer registry data and a current certification as an Oncology Data Specialist (ODS-C) is required. Preference will be given to applicants with two or more years’ post-ODS certification experience working with cancer registry data at a state/central registry, as well as experience with training and quality assurance activities. Extensive knowledge of Rocky Mountain Cancer Data Systems (RMCDS) and WebPlus is preferred.

Application Requirements

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
  
  

Valued Knowledge, Skills And Abilities

Extensive knowledge and experience in cancer registry operations and functions is preferred; strong communication skills both oral (such as public speaking) and written; good interpersonal skills; facilitating trainings and the ability to be detail oriented.

Physical Demands And Work Environment

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms. This position requires long periods of sitting and daily use of the computer and phone in an office setting. Applicants must be willing to perform all job-related travel associated with this position. Being present in the office is an essential function of this job.