Office Manager

Lead the Charge in Operational Excellence - Join L.P. Security Maintenance Corp. as Our Next Office Manager!

Position Title: Office Manager

Company Name: L.P. Security Maintenance Corp.

Pay Range: $25 to $40 per hour, based on experience

Job Overview

L.P. Security Maintenance Corp., a trusted name in commercial locksmithing and security solutions, is seeking an experienced and proactive Office Manager to support daily operations and directly assist the CEO. In this critical role, you'll manage client communications, scheduling, invoicing, and office administration to keep our fast-paced business running smoothly. This is a hands-on position ideal for someone highly organized, personable, and capable of juggling multiple priorities with efficiency and professionalism.

Key Responsibilities

• Act as primary assistant to the CEO; manage communications, priorities, and follow-up tasks.
• Prepare, review, and submit accurate client invoices using QuickBooks Desktop.
• Coordinate project schedules, staff assignments, and client appointments.
• Serve as the front-line contact for client inquiries and relationship management.
• Manage all incoming calls, emails, office documentation, and file systems.
• Maintain EZ Pass and manage vehicle documentation for company fleet.
• Track and collect Certificates of Insurance (COIs) from vendors and subcontractors.
• Generate client-specific insurance documents and manage resale certificates for tax exemption compliance.
• Propose and implement process improvements to optimize office efficiency
  
  

Qualifications

• Proven experience in office management or administrative support roles.
• Advanced proficiency in QuickBooks Desktop and Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational skills with the ability to manage multiple tasks efficiently.
• Strong written and verbal communication abilities.
• Professional, courteous demeanor with clients, vendors, and internal staff.
• Keen attention to detail, especially in invoicing and scheduling.
• Adaptability and resilience in a fast-moving work environment.
  
  

Benefits

• Paid Vacation
• Paid Sick Days
• Paid Holidays
• Medical Benefit Options
• Company Service Vehicle Provided (for job-related errands)
• Competitive hourly wage based on experience and skill level
  
  

Schedule

Monday to Friday, 7:30 AM - 4:00 PM

Location

Headquartered in New York, NY. This role is on-site and does not require travel.

Equal Employment Opportunity Statement

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status

Join a company where your organizational skills and leadership will help shape the future of our business. Apply today to become a vital part of the L.P. Security Maintenance Corp. team!

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