Accounts Receivable & Billing Specialist

Position: Accounts Receivable & Billing Specialist

Company Name: AiLO Logistics

FLSA Status for Employee: Exempt

Position Type: Full-Time

Location: Compton, CA (on-site)

Salary Range: $80K - $108K Annually

AJR Trucking, a leader in the logistics industry, is excited to announce a comprehensive rebrand under the new name AiLO. This transformation is not merely a change of name but a strategic evolution to better reflect our innovative spirit and commitment to excellence in the rapidly changing logistics landscape.

The rebrand to AiLO Logistics is more than just a change of name; it represents a bold transformation in the company's image and operations. As the logistics industry evolves to meet new customer expectations and technological advancements, AiLO is poised to lead the charge with a fresh, vibrant identity, integrating technologies such as AI and automation into their supply chains. The new logo and company look

Job Summary

The ideal candidate for this role will be responsible for overseeing accurate and timely invoicing and payment processing. Success in this position requires strong attention to detail, the ability to manage and optimize billing operations, and a thorough understanding of relevant regulations.

Key responsibilities include managing a team of billing specialists, developing and enforcing billing policies, and collaborating cross-functionally with departments such as Sales and Operations. The candidate must be computer-savvy, highly organized, and comfortable working in a fast-paced environment with competing priorities and deadlines. Strong prioritization and project management skills are essential to succeed in this role.

Duties And Responsibilities

• Invoice Generation & Distribution - Prepare and issue accurate and timely customer invoices based on supporting documentation and contracts. Ensure compliance with billing terms and conditions.
• Payment Processing & Application - Process incoming payments (ACH, checks, wire transfers). Accurately apply payments to customer accounts in the accounting system.
• Account Reconciliation - Reconcile customer accounts regularly to ensure all transactions are accurately recorded. Investigate and resolve discrepancies or unapplied payments.
• Collections & Follow-Up - Monitor aging reports and follow up with customers on past-due invoices. Communicate professionally with customers to resolve payment issues and reduce delinquency.
• Reporting & Documentation - Generate AR reports (aging, collections status, unapplied cash, etc.) for management review. Maintain accurate records of correspondence and payment activity.
• Cross Department Collaboration - Work closely with Sales, Operations, and Customer Service teams to resolve billing disputes. Coordinate with Accounting for month-end close and audit support.
• Customer Account Maintenance - Update and maintain customer information, credit limits, and payment terms. Assist in onboarding new customers with AR setup requirements.
• Compliance & Best Practices - Ensure adherence to company policies and internal controls. Stay up to date with AR regulations, company procedures, and industry best practices.
  
  

Technical Skills

Required Skills and Competencies:

• Accounting Software Proficiency – Experience with ERP systems (e.g., NetSuite, SAP, QuickBooks, Alvys).
• Excel/Spreadsheet Skills – Strong skills in Excel (pivot tables, v-lookups, formulas).
• Billing and Collections – Deep understanding of billing cycles, collections practices, and credit management.
• Reconciliation – Skilled in account reconciliation and resolving discrepancies.
  
  

Analytical & Organizational Skills

• Attention to Detail – Ability to catch errors and maintain accuracy in financial data.
• Problem-Solving – Strong analytical thinking to investigate issues and propose solutions.
• Time Management – Ability to prioritize tasks and meet strict deadlines in a fast-paced environment.
  
  

Communication Skills

• Written & Verbal Communication – Clear and professional communication with internal teams and customers.
• Customer Service Orientation – Ability to handle inquiries and resolve disputes diplomatically and efficiently.
  
  

Interpersonal Competencies

• Team Collaboration – Works well across departments like Sales, Operations, and Finance.
• Dependability & Accountability – Takes ownership of tasks and follows through reliably.
• Adaptability – Comfortable with change and able to shift priorities as needed.
  
  

Ethics & Confidentiality

• Discretion with Sensitive Information – Maintains confidentiality with financial and customer data.
• Integrity – Demonstrates honesty and ethical behavior in all financial dealings.
  
  

Education And Experience

• Bachelor’s degree in Business or Accounting, or related field, required.
• Minimum of 5 + years of related experience is required.
• Minimum of 3 + Years of management experience is required.
  
  

Pay

The pay is depending on experience ($80K – $108K) and will be discussed during an in-person interview.

Benefits

• Employer Paid Medical.
• Employer Paid Dental.
• Employer Paid Vision.
• Life Insurance.
• 401(K).
• Employee Assistance Programs.
• Vacation pay.
• Sick pay.
• Excellent opportunity for career advancement.
• Employee events.
  
  

About AiLO Logistics

Our vision at AiLO is to be a leading logistics solutions provider, known for our commitment to sustainability, innovation, and customer service excellence. We aspire to revolutionize the logistics sector by setting new standards in environmental responsibility, operational efficiency, and customer satisfaction. Through continuous improvement and a forward-thinking approach, we strive to meet the evolving needs of global trade while preserving our planet for future generations.