HR Specialist - Benefits & Leave Administrator

Human Resources Specialist - Benefits & Leave Administrator

Company Overview:

KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense as well as many other departments and programs critical to our Nation’s security and well-being.

KMS is a two-time winner of the USA Today Top Workplaces recognizing quality workplace cultures across the United States who put their employees first. Additionally, we received the Providence Journal Rhode Island Top Workplaces award and Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Values and Work-Life Flexibility

Position Summary / Objective:

The Human Resources Specialist - Benefits & Leave Administrator oversees the full administration of employee benefits and leave programs, including enrollment, compliance, and employee support. This role manages benefits vendors, processes qualifying life events, and ensures timely, accurate updates to HRIS, carriers, and payroll. It coordinates leaves of absence in compliance with federal, state, and multi-state regulations, prepares required reports and filings, and maintains accurate records for audits. The position also delivers benefits education, supports wellness initiatives, and stays current on laws and best practices to recommend policy and process improvements.

Essential functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Administer employee benefits programs, including health, dental, vision, life insurance, disability, COBRA, and other specialized benefits programs.
• Manage benefits enrollment, changes, and terminations through HRIS and benefits platforms; ensure accurate and timely updates to carriers and payroll.
• Serve as primary contact for benefits inquiries, providing guidance and resolving employee issues.
• Coordinate and track leaves of absence (FMLA, state family leave laws, military leave, disability, etc.), ensuring compliance with federal and multi-state regulations and documentation requirements.
• Oversee benefits compliance, including ACA reporting, Form 5500 filings, Summary Annual Reports, and adherence to DOL, IRS, HIPAA, COBRA, and state-specific benefits laws.
• Conduct benefit orientations, open enrollment, and employee education sessions; maintain updated benefits information on the company intranet.
• Reconcile benefits data, review vendor invoices, and monitoring.
• Collaborate with brokers, carriers, and third-party administrators to address issues and implement program improvements.
• Prepare and maintain accurate reports, records, and documentation for audits, compliance, and management review.
• Establish and maintain an employee wellness program.
• Stay current on benefits laws, regulations, and best practices across multiple states; recommend policy and process updates to ensure compliance.
• Administers benefit enrollment and changes for employees through online benefits platforms; ensure timely notification to carriers regarding new hires, qualifying events, terminations, and ineligible dependents; reconcile changes as required.
• Generates and analyzes monthly reports to support benefits administration and ensure compliance with regulatory requirements.
• Processes employee qualifying life events (QLEs), ensuring all documentation is complete and systems are updated.
• Maintains and updates benefits-related materials and resources on the company intranet to ensure employees have access to current information.
• Serves as a primary point of contact for employee benefit-related inquiries; provides resolution, guidance, and support as needed.
• Supports other Human Resources duties as assigned.
  
  

Required education and experience:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 3+ years of HR experience, including benefits and leave administration. Equivalent education and experience considered.
  
  

Preferred education and experience:

• Proficiency with ADP Workforce Now
• Government Contracting Experience
  
  

Competencies:

• Knowledge of HR practices, procedures, and applicable laws, including retirement benefits, COBRA, FMLA, ACA, ADA, and HIPAA.
• Proficient in Microsoft Office and other relevant software; skilled in using standard office equipment.
• Strong ability to coordinate, manage, and analyze data; develop strategies; and prepare accurate reports, manuals, and presentations.
• Effective verbal and written communication skills.
• Sound judgment, decisiveness, creativity, and initiative in managing programs.
• High level of confidentiality, integrity, and professionalism.
• Ability to build and maintain positive working relationships while working in high-pressure situations.
• Commitment to staying current on laws, regulations, and industry best practices.
  
  

Additional Eligibility Requirements

Work authorization/security clearance requirements:

No clearance required upon hire.

Other Duties:

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility:

None

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. Excellent listening skills are essential. The employee frequently is required to sit for extended periods, stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Must be able to lift up to 15 lbs.

Position Type/Expected Hours of Work:

The typical workday is eight hours in length, with a 5-day work week. Some flexibility in hours is allowed, with approval from the supervisor. Must be available during the core work hours as determined by your work location and supervisor and must account for the required number of hours in a pay period to maintain Full-time status.

Telework:

• This is an in-office position, exceptions at the discretion of the HR Director.
  
  

Travel:

• Occasional travel to various CONUS locations may be required.
  
  

Benefits and Additional Compensation:

KMS offers a competitive benefits package including medical, dental and vision insurances, flexible spending account, PTO, paid holidays, military leave, bereavement leave, 401k / retirement savings plan, professional development and tuition reimbursement, basic and voluntary life insurance / AD&D, short-term and long-term disability, voluntary AFLAC supplemental insurance products and employee assistance plan (EAP) program. Additionally, KMS offers employee referral bonuses and a discretionary annual bonus.

AAP/EEO Statement:

KMS Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

KMS Solutions is a drug free workplace.

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