Executive Assistant

Description

Executive Assistant

Job Description

Revised 2/2023

Reports To: Chief Executive Officer

Employee Status: Exempt

Position Summary: Under general supervision, but in line with established PC&HC policies and procedures, assists administrative staff and greets patients/visitors.

Essential Functions

• Represent PC&HC to the patients, customers, and guests in a courteous and professional manner. Provide prompt, efficient, and accurate patient/customer service.
• Maintain a strong customer focus while working collaboratively within the team's multiple demands and patient needs.
• Treat all patient information confidentially and in accordance with established guidelines.
• Serves as Executive assistant to the chief executive officer and liaison between CEO and employees.
• Responsible for coordinating and organizing the Board of Director's meeting, Board Committee meetings, and minutes with the CEO and CFO
• Coordinates Peer Review
• Answer telephone, screen calls, provides information to callers as directed with excellent telephone etiquette.
• Maintain appointment and facility schedule.
• Complete projects and develop a filing system.
• Greet customers and visitors and direct appropriately.
• Assist Executive Staff with grant writing and research.
• Provide administrative support to the CEO and executive staff for a variety of reporting, planning and analytical tasks.
• Enhance executive's effectiveness; represent the executive; conserve executive's time.
• Coordinate professional meetings and staff events with the CEO.
• Assist with employee staffing schedule.
• Ensure all approved time off requests are blocked appropriately in EMR.
• Maintain confidentiality of health center, personnel, and research matters.
• Serve as administrative staff business correspondent with writing and developing professional documents, including memos and business letters, phone calls, faxing and emails.
• Prepare memos, agendas, notices, minutes, and resolutions for professional meetings conducted by executive staff.
• Coordinate health center travel plans and itineraries
  
  

Marginal Functions

• Perform all other duties as required or assigned.
  
  

Requirements

Requirements

• Bachelor's Degree required.
• PC proficiency and strong skills in MS Word, Excel, Outlook, and Power Point.
• Must have excellent organizational skills.
• Must have professional writing skills.
• Must follow all HIPAA and OSHA requirements.
• Must be able to lift 30 pounds.
• Must be able to operate or have ability to be trained to operate office equipment.
• Must be supportive of our mission in order to provide healthcare to the underinsured and uninsured.
  
  

This document is intended to describe the general nature and level of work performed. It is not intended to serve, as an exhaustive list of all duties, skills, and responsibilities required of personnel so classified.