Special Projects Coordinator

Description

The South Bay Workforce Investment Board (SBWIB) is expanding its Special Projects team to support two new healthcare-related grants totaling $6 million over the next two years. While healthcare will be a key focus, this position will also contribute to a wide range of workforce development initiatives across industries. We are seeking a detail-oriented, dependable, and mission-driven Special Projects Coordinator to help implement and manage projects with an emphasis on training, employer partnerships, and participant support. This position is ideal for someone passionate about workforce equity, skilled at building collaborative relationships, and experienced in implementing program goals in dynamic, multi-stakeholder environments.

Essential Duties And Responsibilities

Under the direction of the Business Services Manager or other assigned manager, the Special Projects Coordinator - Apprenticeship Programs will be responsible in part for acting as an account manager to employers around California and the nation, overseeing and implementing various workforce projects to support employers and job seekers. Duties include, but are not limited to, the following:

• Build and maintain relationships with employers in a variety of industry sectors, identify their needs, and coordinate participation in the appropriate SBWIB, Inc., programs.
• Manage the successful delivery of project milestones, particularly those related to employer and business engagement.
• Participate and/or conduct regular meetings with team members, Boards, school districts, affiliates, and/or committees to provide updates as necessary.
• Make public presentations as needed and communicate to the public about available programs offered by the SBWIB, Inc.
• Assist the team in compiling and creating reports and/or newsletters.
• Assist the team with fund development and grant writing.
• Assist team with apprenticeship development and management, and the development of other career pathway programs.
• Assist the team with management of other programs as needed, such as Employment Training Panel (ETP) funding.
• Assist with project-specific orientations, enrollments, case management, job placement, and data entry as needed.
• Other Special Projects and assignments as needed.
  
  

Requirements

• Graduation from an accredited college/university with a bachelor's degree in public administration, workforce development, healthcare administration, social sciences, or a related field.*
• Minimum of three (3) years of professional experience in workforce development, healthcare workforce initiatives, public health, or related grant-funded programs.*
• Experience in building and maintaining strong business relationships and working with diverse populations.
• Previous grant writing or fund development experience preferred.
• Prior workforce development and/or apprenticeship experience
• Must be enthusiastic, creative, and capable of effectively functioning in a professional work setting with various levels of staff, Boards, or Partners, in group settings, and independently with little to no supervision;
• Must possess the ability to think quickly, strategically, and execute new ideas in a fast-paced environment;
• Must possess the ability to excel at details, work well under pressure, and have great problem-solving skills;
• Must have excellent organizational skills and the ability to manage multiple tasks and projects in an efficient and timely manner, and be flexible, versatile, and/or tolerant in a changing work environment while maintaining effectiveness and efficiency;
• Must have superb verbal and written communication skills, outstanding people skills, and be able to work collaboratively and positively with others of diverse backgrounds, opinions, and needs;
• Must be confident and good at building strong business relationships, reliable, trustworthy, and a person the team can count on to complete tasks in a timely manner with pride in their work.
• Passionate about workforce development and working with diverse populations;
• Must have experience working with Microsoft Office software, including Outlook, Word, PowerPoint, and Excel, and be well-versed in conducting and utilizing Zoom, Teams, and other virtual meeting platforms.
• Reliable transportation, a valid California Driver’s License, and active vehicle insurance are required.
• Must successfully pass background and reference checks.
• Or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform the job duties.
  
  

Working Conditions

• Employees may be required to spend the majority of the day walking, standing, sitting at a desk, with some lifting and bending.
• Must also be able to travel to other locations for work-related tasks, trainings, conferences, and/or meetings within or outside our local area and occasionally statewide, in which such travel may last one (1) or more days - if/as necessary.
• Applying for this position signifies an acknowledgment and acceptance of the duties, including potential exposure to COVID-19 or other pandemics, as interaction with multiple team members may occasionally be required.
• Performing duties may entail wearing protective equipment (e.g., mask, gloves) and adhering to protective measures mandated by the Company, City, County, State, and/or Federal Authorities in response to current states of emergencies (e.g., pandemics) or the functions of this position, as deemed necessary. Note: Measures may be subject to change based on current safety concerns
  
  

Benefits

This is a full-time, exempt position with a standard 40-hour workweek. The starting salary rate will be commensurate with experience. Our Company offers a comprehensive employee benefits package, which includes 75% coverage for medical, dental, and vision costs for employees only; sick and vacation time; holidays, and a competitive 401k plan. Eligibility for Public Service Loan Forgiveness (PSLF), subject to current federal requirements and any future changes in law or regulation. Employees are eligible to enroll in the company's health benefits package after completing the 60-90-day employment introductory period.