Board Executive Assistant

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Job Type

Full-time

Description

Organically Grown Company (OGC), the Northwest’s largest independent distributor of fresh, organic produce, is hiring an Executive Assistant: Governance.

Why Work for OGC? This role is ideal for someone who is grounded in purpose, guided by strong values, and motivated by meaningful work. They bring exceptional organization, clear communication, and steady follow-through to fast-paced, high-trust environments—creating the structure and rhythm that enables leadership to thrive. With integrity, confidentiality, discretion, and care, they build trust, navigate complexity with ease, and ensure priorities move forward with intention. They are calm under pressure, meticulous with details, and committed to delivering high quality, confidential work. This position is more than an administrative role – it's a trusted partnership.

Join Our Team To Earn

• Full-time, hybrid schedule with onsite days at our Portland facility.
• $65-$75K annual salary
• Comprehensive healthcare benefits for you and your dependents after 30 days of employment.
• Competitive Wellness Program.
• Generous Paid Time Off program.
• 401(k) retirement plan with up to 5% employer match (capped at $3,500 annually).
• Annual Profit Share - 20% of profits distributed back to employees.
• $200 annual fitness reimbursement.
• Free and discounted organic produce.
  
  

Here’s What You’ll Do

• Coordinate complex scheduling and extensive calendar management for the BOG, TPC and TE, prioritizing the most sensitive matters.
• Support management of the internal Leadership Calendar, cross collaborating with departments to keep up to date.
• Partner with the Board of Governors chair and CEO to create annual Board and Mission Team calendar, send reminders and provide additional support as needed.
• Assist governing bodies with meeting and event planning and hosting outside partner organizations and vendors as needed.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Communicate with external parties, like OGC investors and stakeholders, including responding to inquiries.
• Partner with departments to develop and prepare the distribution of reports and statements.
• Perform all administrative duties for governing bodies and governance committees.
• Plan, organize, and coordinate logistics of governance meetings. Includes all aspects of event planning: secure venues, coordinate logistics, audio-visual/IT needs, catering, agendas, schedule, materials preparation, travel, and other related services.
• Manage registration, lodging, and logistics communication for governing bodies in alignment with guidelines set for timing, cost, and quality.
• Assist with the Trust’s Annual Election Process – setting key election dates, writing, and editing election materials.
• Develop and reconcile Board of Trustees budget.
• Compile and provide orientation materials for newly elected Board members.
• Utilize Microsoft software and board governance records software to manage record retention.
• Read and analyze incoming memos, submissions, voice mails, and reports to determine their significance and their distribution.
  
  

Requirements

Qualified candidates will have:

• 5 + years successfully supporting executive management level positions .
• Proven track record developing and delivering complex process and meeting frameworks in a simplified, organized, and clear operational rhythm for leaders to follow.
• Experience successfully managing business travel for multiple internal customers.
• Demonstrated project management experience.
• Experience operating in a deadline-driven environment.
• Must be proficient with Microsoft Suite and Zoom.
• Keen organizational agility/savvy and influencing skills. Detail-oriented, organized, and effective time management skills required.
• Self-directed, able to manage multiple conflicting priorities.
• Exceptional writing and editing skills.
• Excellent interpersonal, communication and listening skills.? Ability to work effectively with all OGC stakeholders: coworkers, growers, customers, community allies, and mission-aligned investors.
• Strong ability to learn our board governance software and guide others in its use.
  
  

Physical Requirements

This position requires the ability to sit for long periods of time. In addition, repetitive motion, mainly of the shoulder, back, wrist, and hands, may be required in this position. Standing, stooping, and bending are required. Ability to meet the above description of position with or without reasonable accommodation.

OGC is an Equal Opportunity Employer.

At Organically Grown Company (OGC), we are proud to be an Equal Employment Opportunity --- and celebrate and thrive on the benefit our diverse workforce brings to our employees, customers, and community. OGC encourages individual differences and makes all employment decisions based on business needs, job requirements, and individual qualifications, without regard to race, religion or belief, color, national origin, gender identity, LGBT/ sexual orientation, veteran’s status, physical, mental, or sensory disability, age, marital, civil union or domestic partnership status or any other applicable characteristics that make you, YOU! OGC will not tolerate discrimination or harassment based on any of these characteristics. OGC also considers qualified applicants with criminal histories in a manner consistent with all legal requirements.

Salary Description

$65K - $75K