Administrative Assistant

Description

A government district is seeking an Administrative Technician to provide technical administrative support to department specific processing functions. This is accomplished by collecting, interpreting, entering, tracking and processing department specific information; responding to various inquiries by researching and reviewing department policies, coordinating and gathering information and drafting responses; typing, printing, and distributing departmental correspondence, tracking and recording information and preparing reports; copying, scanning, and faxing documents, managing databases, and administering procurement activities. Need typing certiifcate of 50 wpm.

• Provides technical administrative support by collecting, interpreting, entering tracking and processing department specific information; preparing, formatting, and editing department documents, developing and distributing departmental correspondence; contacting outside agencies or vendors as needed; maintaining files, records, reports, and logs related to processes; reviewing, researching, and downloading additional required information to process specific requests; providing written responses for supervisory review by researching and reviewing department policies, coordinating and gathering information, and drafting responses to various inquiries and requests related to department functions; ordering supplies, copying, scanning, faxing, or filing documents; preparing and maintaining files, records, and monthly or quarterly reports, making business travel arrangements for department staff when warranted; performing payroll and procurement activities for department; receiving and screening telephone inquiries and visitors, responding to questions and providing information.
• Manages departmental data by collecting, entering, tracking, and updating data into departmental database, scheduling required maintenance, conducting security back-up and recovery of databases, and designing and implementing testing routines to identify and resolve technical issues; maintaining indexes and status reports; tracking and reporting on special assignments; utilizing application programs to chart and display information; preparing monthly and quarterly reports, gathering and summarizing information as required.
  
  

Requirements

• A minimum of one year of administrative support experience.
• Good word processing, spreadsheet, presentation and database software
• Able to work independently and attention to detail.
• Work requires the knowledge and ability to read and understand written instructions, basic operational, technical or office processes, and the routine operation of machines.
• High school or equivalent.
• Required typing certificate 50 wpm - no online typing test accepted