Administrative and Recruiting Coordinator

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening the community through youth development, healthy living, and social responsibility. The Administrative & Recruiting Coordinator provides essential administrative support to the Human Resources department while managing recruitment and onboarding processes for the YMCA of the Pikes Peak Region. This role also supports the Youth Development department in an administrative capacity, assisting with staff scheduling, communication, training coordination, and recordkeeping. The Coordinator is responsible for coordinating job postings, applicant screening, interview scheduling, onboarding documentation, and HR data management, as well as assisting with general office administration, compliance reporting, and supporting the operational needs of Youth Development and other programs. This position ensures efficient and professional communication with candidates, hiring managers, and staff, contributing to a positive recruitment, onboarding, and employee experience.

This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position.

Recruiting & Onboarding

• Coordinate and post job openings on internal and external job boards.
• Screen resumes and applications to identify qualified candidates.
• Schedule interviews and communicate with applicants throughout the hiring process.
• Prepare and distribute offer letters, onboarding packets, and new hire documentation.
• Ensure all pre-employment requirements, background checks, and verifications are completed.
• Support hiring managers in following YMCA recruitment policies and procedures.
  
  
  

Administrative Support - Youth Development

• Maintain accurate employee and applicant records in HRIS and applicant tracking systems.
• Provide administrative support to the Youth Development department, including staff scheduling, training coordination, and compliance documentation.
• Assist with payroll submissions, timesheet tracking, and attendance records for Youth Development staff.
• Coordinate staff meetings, prepare agendas, and take meeting minutes as needed.
• Prepare correspondence, reports, and department communications.
• Assist with tracking certifications, trainings, and background check renewals for Youth Development employees.
• Support program events by coordinating logistics, preparing materials, and ensuring proper documentation is maintained.
  
  
  

Office Requirements

• Incorporate “Caring, Honesty, Respect, Responsibility” into all aspects of the position, to ensure YMCA values are promoted and adhered to.
• Maintain a consistent professional image through dress, actions, and relationships with others. Speak enthusiastically on behalf of the YMCA at given opportunities.
  
  
  

CHILD ABUSE PREVENTION

I will support the YMCA of the Pikes Peak Region’s commitment to child abuse prevention by

• Reporting any suspicious behavior and violation of policy and procedures to your supervisor
• Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children
• Completing all child abuse prevention training as required
• Reporting any items that may provide a health or safety hazard to staff, members, or guests to your supervisor
  
  
  

The YMCA has zero tolerance for abuse. We will report all suspected and/or allegations of abuse to the state and federal law.

• Associate’s degree in business administration, communications, or a related field (Bachelor’s degree preferred).
• Minimum of 2 years of experience in recruiting, staffing coordination, or administrative support.
• Knowledge of recruiting practices, candidate sourcing, and onboarding processes.
• Proficiency in Microsoft Office Suite and applicant tracking systems; experience with scheduling tools a plus.
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy in data entry, scheduling, and documentation.
• Exceptional written and verbal communication skills for interacting with candidates, staff, and department leadership.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Professional demeanor with strong interpersonal skills and a customer service mindset.
• Experience supporting a multi-department environment or youth-focused programs preferred.
  
  
  

PHYSICAL DEMANDS

• Ability to remain in a stationary position for extended periods of time while working at a desk or computer.
• Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office equipment.
• Ability to communicate effectively, both verbally and in writing, with employees and external partners.
• Occasional lifting and carrying of files, documents, or office supplies weighing up to 20 pounds.
• Visual acuity to review and analyze data on computer screens and printed materials.
• Ability to move within the office to access files, equipment, and attend meetings.
• Occasional standing, bending, or reaching as needed to complete tasks.
• Ability to work in a standard office environment with moderate noise levels.
  
  
  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Free Family Membership
• Program discounts
• Generous retirement benefits - 12% after eligibility is met
• Employee Assistance Program
• Paid Vacation, Sick Days, and Holidays
• Medical, Dental & Vision Insurance
• Disability Benefits
• Life Insurance
  
  
  

OUR CULTURE

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming we are open to all. We are a place where you can belong and become. We are genuine we value you and embrace your individuality. We are hopeful we believe in you

and your potential to become a catalyst in the world. We are nurturing we support you in your journey to develop your full potential. We are determined above all else, we are on a relentless quest to make our community stronger beginning with you.

USD $18.00 - USD $23.00 /Hr.