Estimating Assistant

Description

JOB TITLE: Estimating Assistant

REPORTS TO: Estimating Manager

Summary

Supports the estimating team by managing documentation, providing administrative support, maintaining cost accuracy, and ensuring organized record-keeping for all projects.

Essential Duties & Responsibilities

• Maintain the Bid Tracker and provide timely updates to Estimating leadership.
• Pull technical specifications, references, and attachments from customer portals to support on-time and compliant bid preparation.
• Maintain and update departmental databases (e.g., historical costs, bid dashboards) to support financial analysis and pricing accuracy.
• Prepare prelimary estimates to streamline workload and improve proposal consistency.
• Assist in creating, reviewing, and organizing proposal packages and cost submissions for accuracy, competitiveness, and compliance.
• Support the integration of cost data, vendor pricing, and subcontractor quotes into estimating packages.
• Provide coordination support for proposal milestones, timelines, and deliverables across Estimating, Business Unit Leaders, and internal stakeholders.
• Facilitate communication between Estimating and other departments to ensure alignment on bid strategy and submission requirements.
• Maintain organized records of bid documentation and directly support estimators in preparing accurate, comprehensive proposals.
  
  

SUPERVISORY RESPONSIBILITY

No formal supervisory responsibilities.

Knowledge, Skills, And Abilities

• Familiar with standard concepts, practices, and procedures within the industry
• Knowledge of production management, logistics, and supply chain concepts and methodologies
• Proficient with MicroSoft Office suite of products and associated software applications
• Excellent analytical and organizational skills
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
  
  

Education And Experience

• May require a bachelor's degree in a related field
• 1-2 years of experience in the field or in a related area helpful but not required
  
  

WORKING CONDITIONS

• Most work performed in an office environment under pressured, fast-paced conditions;frequently requires overtime
• May require some travel
• Minimal exposure to extreme temperatures, high noise levels, toxic or caustic chemicals, fumes, airborne particles, outdoor weather conditions, dusty conditions, wet and/or humid conditions, hazardous machinery, heights
  
  

EQUIPMENT USED

• Computer, telephone, fax machine, copy machine, scanner
  
  

REASONABLE ACCOMMODATIONS

• May be made to enable qualified individuals with disabilities to perform essential job functions
  
  

About the Organization IMIA,LLC is the only national marine surface preparation painting contractor servicing every U.S. Port with a mobile full time workforce that ensures that a quality product is delivered on time every time. IMIA, LLC has the equipment, seasoned deckplate supervision and mechanics, as well as rigorous corporate safety and quality programs and financial strength to support our customer's preservation needs in a truly superior and comprehensive fashion.

IMIA, LLC offers a comprehensive benefit package to eligible employees. Eligible employees may enroll in:

• Health
• Dental
• Vision
• Life
• LTD
• Accident
• Critical Illness
• 401k
  
  

Employees and their household members are also eligible to participate in the company's Employee Assistance Program.

Per Diem OR Dislocation Allowance may be provided to eligible employees to reimburse some or all of the cost an employee might be reasonably expected to incur for lodging, meals, and incidental expenses while traveling out of town for work.

EOE Statement IMIA, LLC is an equal opportunity employer and provides equal employment opportunities (EEO) to all employees regardless of race, color, religion, gender, gender identity or expression, national origin, sexual orientation, age, sex, disability status, marital status, status as a covered veteran, genetics, or any other protected groups under state, federal or local Equal Opportunity Laws. This policy applies to all terms and conditions of employment including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.