FL Assistant Manager/Bookkeeper

Position Summary

In its 50-year history, Olen Living has grown from a single 16-unit apartment complex in Southern California to become one of the largest family-owned real estate enterprises in the United States with a portfolio of more than 17,000 apartments across the nation. Olen was built from the ground up through disciplined investment, unwavering attention to detail, and a focus on hiring and promoting people who care.

Our culture is one of teamwork, integrity, and pride for our communities. If you feel these values are a match, we’d like to invite you to be a part of our story. Please visit www.ibisreserveapartments.com and www.Olen.com for more information.

Assistant Property Manager / Bookkeeper

Olen Living is seeking a skilled and motivated, full-time Assistant Manager / Bookkeeper for our multifamily apartment community in West Palm Beach, FL, Ibis Reserve.

Our Assistant Property Managers / Bookkeepers are smart, customer service-oriented management team members. They assist the Property Manager with the daily operation of the property. This role will help ensure the property is being operated in accordance with company policies and procedures and all local, state, and federal laws. The Assistant Property Manager / Bookkeeper partners with the Property Manager to maximize the property’s financial performance, provides a quality living environment for residents, promotes a positive working environment for all employees, and can perform the duties of a leasing consultant.

Main Job Tasks And Responsibilities

• Performs, and in the absence of the Property Manager, supervises all duties associated with the rental of apartments by leasing staff. Assists in the processing and approval of rental applications and related forms.
• Assists in collection of rents and deposits.
• Conducts, documents, and reviews market surveys of comparable properties in surrounding areas. Reports changes in market conditions to supervisor.
• Maintains and supervises electronic prospect traffic records, assigns leads to leasing staff, reviews and monitors all aspects of the leasing and follow-up processes, provides timely coaching and feedback to ensure successful leasing programs.
• Using the resident management software, sets up all tasks related to pending move-ins, move-outs, and notices to vacate.
• Performs bookkeeping tasks to assure the daily, weekly and monthly reports represent reliable and accurate reference sources.
• Prepares weekly and monthly reports timely and accurately.
• Assists with all legal proceedings concerning the property.
  
  

Qualifications

• High school diploma or general education degree (GED), college degree preferred
• Minimum of two to three years related experience
• Working knowledge of tenant, Fair Housing, and eviction laws
• Sound knowledge of Microsoft Office 365 including Excel, Word, Outlook, and SharePoint.
• Experience working with property management software and a willingness and capability to learn new software.
• Excellent customer service, communication, interpersonal, and organizational skills
• Available to work a flexible schedule
  
  

Reasonable accommodations which do not impose an undue hardship on the Company may be made to enable qualified individuals with a disability to perform the essential duties of the job.

Job Type: Full-time, in office (no hybrid working)

Compensation: $22.00 - $26.00 per hour

The successful candidate’s starting salary will be determined based on job-related skills, experience, and qualifications.

Benefits

• Health insurance including medical, dental and vision
• 401(k) Plan with company matching contributions
• Basic life insurance
• Paid time off
• Employee referral program