Phalanx Engineering - A/R & A/P Transactions Specialist
Viaggio Partners
Date: 6 hours ago
City: Warwick, RI
Salary:
$60,000
-
$70,000
per year
Contract type: Full time
The Company
We are an employee and family-focused company that is obsessed with customer service. We’ve been around long enough to know what works (and what doesn’t). We’re known for going the extra mile to take care of both our customers and our team. Come do your best work with people who work hard, have fun, and care deeply - for our customers and for each other.
THE ROLE
We’re looking for a billing taskmaster - an AR/AP specialist who thrives on checklists and closing loops. You’ll turn work orders into accurate, timely invoices; post and apply payments; keep AR healthy with friendly, firm follow-ups and assure vendors are paid on time. As the hub between Service, Projects, vendors and customers. You ask sharp questions, spot gaps fast, and keep jobs, parts and paperwork aligned. You crush your task lists daily and weekly, lean into modern cloud tools and finish what you start - calm, courteous, and reliable.
EXPECTATIONS TO SUCCEED
We are an employee and family-focused company that is obsessed with customer service. We’ve been around long enough to know what works (and what doesn’t). We’re known for going the extra mile to take care of both our customers and our team. Come do your best work with people who work hard, have fun, and care deeply - for our customers and for each other.
THE ROLE
We’re looking for a billing taskmaster - an AR/AP specialist who thrives on checklists and closing loops. You’ll turn work orders into accurate, timely invoices; post and apply payments; keep AR healthy with friendly, firm follow-ups and assure vendors are paid on time. As the hub between Service, Projects, vendors and customers. You ask sharp questions, spot gaps fast, and keep jobs, parts and paperwork aligned. You crush your task lists daily and weekly, lean into modern cloud tools and finish what you start - calm, courteous, and reliable.
EXPECTATIONS TO SUCCEED
- Prepare all weekly service billing as needed
- Prepare all monthly project billing
- Coordinate with service manager and project managers to ensure billing accuracy
- Generate and send customer invoices in a timely manner once reviewed and approved
- Coordinate vendor invoice workflow to ensure vendors bills are processed into the accounting system timely
- Match purchase orders, packing slips, and invoices as needed
- Monitor accounts receivable and assist with collections
- Assist CFO with ad hoc special accounting projects
- At least 5 years of working in a back office environment required
- At least 2 years experience handling billing for a construction company preferred
- Experience with accounting software (QuickBooks Online preferred).
- Associate or Bachelor’s degree in accounting preferred.
- Comfortable working in cloud applications and past experience in working with invoicing and billing software.
- Ability to work independently, manage deadlines, and communicate effectively.
- Intellectual curiosity and the instinct to ask the right questions that lead to a greater understanding of the work being done
- Annual compensation: $60,000-70,000 Based on experience
- Accrued PTO and Paid Holidays
- 401(k)
- Partial company paid Medical, Dental and Vision Insurance
- 100% Company Paid Life insurance, Short Term and Long Term Disability Insurance
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