Venue and Marketing Coordinator

Salary: $45,000- $50,000 per year

How To Apply

Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements

• High School Diploma AND four (4) years of experience in event planning/coordination, marketing, or a related field.
• An equivalent combination of education and experience may be substituted.
• Evening and weekend hours are required.
  
  

A current, valid PA Driver’s License is required prior to appointment. Travel to various sites within Allegheny County will be required. Act 33/34 Clearances are required prior to appointment.

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status.

Position Summary

Under the direction and supervision of the Venue Manager, the Venue Coordinator is responsible for coordinating weddings, receptions, showers, meetings, and other events at Hartwood Acres Mansion, Hartwood Acres Stables, Allegheny County Courthouse, Family Courthouse Courtyard, County Office Building, and other County-owned facilities. The Venue and Marketing Coordinator is responsible for communicating with potential clients through various outlets, including email, phone calls, and online sources. Due to the nature of the work, this position demands the ability to be flexible and requires initiative and creativity, as well as excellent communication, marketing, social media, public relations, customer service, and organizational skills. Evening and weekend hours and travel to various sites within Allegheny County are required.

Overview

The Office of Marketing & Special Events raises public awareness of County services, projects, events, activities and initiatives through proactive marketing, advertising, and social media efforts, as well as produces a wide array of high-quality cultural, artistic and special events to enhance the quality of life in Allegheny County.

Duties

• Coordinates and schedules events at the Hartwood Acres Mansion, Hartwood Acres Stables, Allegheny County Courthouse, Family Courthouse Courtyard, County Office Building, and other County-owned facilities, including working with clients, caterers, vendors, event rental companies, and relevant County departments and staff.
• Assists the Venue Manager with developing promotional materials and advertising campaigns.
• Establishes and maintains relationships and partnerships with hospitality, catering, entertainment, event rental companies, and other vendors, as well as destination marketing organizations and meeting, convention, and event planners, in order to enhance events and increase facility rentals.
• Serves as a point of contact for potential clients and vendors, answers questions, and shows venue space.
• Works with seasonal event staff to ensure adequate on-site coverage, staffing, and customer service for all events, including set-up and breakdown, event logistics, vendor relations, and troubleshooting.
• Administers venue rentals with the Venue Manager, including preparing, executing, and monitoring contracts and agreements, preparing and issuing invoices, and working with relevant county departments to schedule appropriate staff for events.
• Maintains and assists with updating venue rental websites, social media accounts, and marketing efforts as needed.
• Arranges motion picture and television production filming on County-owned property.
• Supports County-sponsored special events and programs as needed.
• Performs other duties as required.
  
  

Knowledge Of

Knowledge, Skills, and Abilities

• Event coordination and planning.
• Marketing, advertising, and public relations.
• Customer service.
  
  

Skill In

• Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Social media platforms, including Facebook and Instagram.
  
  

Ability To

• Work a flexible schedule, including attendance at evening and weekend events.
• Demonstrate reliability and flexibility in the workplace.
• Develop team leadership and management skills.
• Think creatively.
• Maintain productive working relationships, under minimal supervision, with staff, departments, and external organizations.
• Plan strategically in advance and effectively manage time, tasks, deadlines, and multiple priorities simultaneously.
• Communicate clearly and persuasively both orally and in writing.
• Travel to various sites within Allegheny County.
  
  

Residency: Allegheny County within 1 year.

Veterans' Preference: Will be awarded to eligible candidates.

AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D

Apply Online