Executive Assistant

Job Title: Executive Assistant

Work Place Flexibility: Onsite

Legal Entity: Entergy Services, LLC

Job Summary/Purpose

This position provides high-level administrative support primarily to the Investor Relations department, but may also provide support for other finance teams, as available. Support includes, but is not limited to, managing and coordinating complex and time-sensitive travel arrangements; maintaining and protecting highly confidential information, and being a point of contact for external parties and executives throughout the company.

Job Duties/Responsibilities

• Provide daily administrative support to the Investor Relations department
• Manage and coordinate complex and time-sensitive travel arrangements, including itineraries and logistics, for senior executives
• Schedule meetings with the investment community
• Schedule meetings to prepare for quarterly earnings calls as well as other investor events
• Prepare, reconcile, and track expense reporting and reimbursement
• Coordinate multiple executive schedules for all investor relations meetings, ensuring attention to detail
• Coordinate publication of quarterly earnings release preparation materials
• Assist with Investor Relations activities and events such as quarterly earnings, investor events, and meetings
• Serve as records coordinator for investor relations, including organizing and safeguarding company files and information
• Assist in ad-hoc reports as needed
• Interact with other assistants for meetings and calendar management
• Maintain external website for Investor Relations
• Provide general support for the floor Investor Relations works on, coordinating with other assistants
  
  

Minimum Knowledge, Skills And Abilities Required Of The Position

• Ability to effectively manage multiple high priority and high profile tasks while ensuring deadlines are met
• Highly organized, can juggle many tasks at once, not easily overwhelmed
• Highly flexible and proactive with a strong attention to detail while working in a fast- paced environment
• Excellent interpersonal skills
• Communicate effectively with existing and prospective investors
• Ability to listen and communicate effectively both written and oral
• Ability to build successful working relationships both internally and externally
• Strong calendar management skills
• Proficient in MS Office (Word, Excel, Outlook and PowerPoint)
  
  

Minimum Requirements

Minimum education required of the position

Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Minimum Experience Required Of The Position

8+ years experience in the related field of administrative support

Minimum Knowledge, Skills, And Abilities Required Of The Position

• Ability to effectively manage multiple high priority and high profile tasks while ensuring deadlines are met
• Highly organized, can juggle many tasks at once, not easily overwhelmed
• Highly flexible and proactive with a strong attention to detail while working in a fast- paced environment
• Excellent interpersonal skills
• Communicate effectively with existing and prospective investors
• Ability to listen and communicate effectively both written and oral
• Ability to build successful working relationships both internally and externally
• Strong calendar management skills
• Proficient in MS Office (Word, Excel, Outlook and PowerPoint)
  
  

Any Certificates, Licenses, Etc. Required Of The Position

None

Primary Location: Louisiana-New Orleans Louisiana : New Orleans

Job Function: All Other Jobs

FLSA Status: Nonexempt

Relocation Option: No Relocation Offered

Union description/code: NON BARGAINING UNIT

Number of Openings: 1

Req ID: 120274

Travel Percentage:Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Know Your Rights: Workplace Discrimination is Illegal

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact [email protected] to schedule a time to review the affirmative action plan during regular office hours.

Working Conditions

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.