Payroll Specialist

Job Description

Salary Range: $28.13 - $37.98 Hourly

Anticipated Hiring Range: $28.13 - $33.05 Hourly

Why do I see two salary ranges?

The City of Greeley in compliance with Colorado state law, includes a salary range for all positions posted. This law is intended to improve wage transparency. The City of Greeley, in support of wage transparency posts both the full salary range for each position (what you might anticipate your earnings could be if you work for the City of Greeley for some time), as well as the anticipated hiring range (the range within which the City anticipates making an offer). The actual offer extended will be based on your years of relevant experience, education, certifications and potentially other factors.

City of Greeley's Total Rewards

The City of Greeley is proud to offer a robust benefits package in addition to your wages. This package includes health and wellness, retirement savings, discounted access to Greeley facilities and more.

Benefits: This position is benefits eligible. Please view our benefits guide here .

Job Summary

The City of Greeley is seeking a Payroll Specialist to join our Finance team. If you have a keen eye for detail, a strong payroll background, are willing to dive in, roll up your sleeves, and problem solve, then this is a great place for you!

The Payroll Specialist will support a complex payroll system and ensure reports, taxes, and other withholdings are processed on time and with accuracy, while also providing excellent customer service to employees. This role will support the Payroll manager and fulfill accounting responsibilities.

Experience, Knowledge, Skills

Minimum Requirements

• Associate’s degree in accounting, finance, business, or related field AND four (4) years of payroll processing experience working in a mid to large size organization
  
  

OR

• Bachelor's degree in accounting, finance, business, or related field AND two (2) years of payroll processing experience working in a mid to large size organization.
  
  

OR

• Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job.
  
  

AND

• Possession of a valid driver's license.
  
  

Preferred

• Prior Experience with HRIS and Oracle Cloud payroll module.
  
  

Knowledge, Skills, And Abilities

• Solid understanding of general accounting principles and IRS compliance.
• Knowledge and understanding of proper taxation of earning and deductions types (bonus, advances, severances, etc.).
• Knowledge of MS Office Suite, with advanced skills in Excel.
• Ability to work in a fast-paced environment, manage multiple and shifting priorities, while consistently meeting deadlines.
• Strong analytical and problem-solving skills.
• Ability to maintain employee confidence and protect payroll operations by keeping information confidential.
  
  

Travel: This position requires occasional local travel within the County. Employees may be expected to walk or drive short distances to attend meetings, trainings, or perform work at other city buildings or partner sites.

Essential Functions

• Prepare and process bi-weekly payroll data for over 1,800+ employees, while reviewing and ensuring accuracy of approved time sheets.
• Perform daily payroll operations, such as, processing direct deposits, liens and garnishments, taxes, referral payments, merit increases, bonuses, terminations, paid time off, insurance, 401K deductions, benefits deductions, etc.
• Manage tax withholding records and other payroll deductions for all federal, state, local that affect payroll.
• Work closely with ADP, the third-party tax filing service that is responsible for processing all state and federal taxes and year-end printing of W-2s. Review, audit, and balance all payroll-related information to ensure accurate and timely payment of salaries and benefits, compliant with federal and state regulations.
• Participate in monthly, quarterly, and year-end close activities by preparing journal entries and reconciliations for all payroll and benefit related accounts (i.e. W-2, W-2c, 1095).
• Respond to auditing and regulatory inquires and compliance by providing information and documentation for audit requests.
• Administer the cash card system, by providing cards to employees, enter information, and maintain the system; resolve card issues with employees and the cash card company.
• Recommend and make changes required to payroll processing and payroll system as requested to meet needs of city, federal, and state requirements.
• Complete special projects and reports as required.
• Performs other duties as assigned.
  
  

Supervisory Responsibilities: N/A

Work Environment

• Work is safe to having minimal hazards that are typically found in a general office environment where there is rarely little or no exposure to injury or accident.
• Frequent contact occurs with employees and the public both in person and on the telephone.
• Multiple tasks are performed simultaneously with frequent interruptions and an expected high level of accuracy in work.
• Work is primarily performed at a desk.
  
  

Physical Requirements

• Work is performed with extended periods of time at a fixed station.
• Ability to sit and talk or hear customers.
• Communication skills enough to hear and convey information to/from the public via telephone and in person.
• Operate standard office equipment requiring continuous or repetitive hand / arm movements.
• Vision enough to interpret computer screens and documents to assist the public and complete work assignments; specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Manual dexterity enough to accurately input, retrieve and verify work assignments; employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms.
• Occasional light to moderate physical effort that includes stooping, kneeling, crouching, crawling.
• Frequent standing or walking; frequently lifting and/or moving up to 10 pounds and occasionally lifting and/or moving up to 25 pounds.
• Maintain arms and hands in the same position for repetitive tasks and frequently working with light objects and light hand tools.
• Extensive work is performed on a computer with repetitive data entry and 10-key calculations.
  
  

EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: [email protected] .

Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE.