Events Manager

Description

Cover letter and resume required to be considered for this position.

Build In Tulsa Background

The mission of Build in Tulsa is to close the wealth gap in America by catalyzing multi-generational wealth through tech and entrepreneurship. Build in Tulsa is dedicated to providing overlooked and underestimated entrepreneurs with the human, social, and financial capital needed for success. Build in Tulsa supports entrepreneurs through skills training, access to networks, and capital connections. We also offer coworking space, cost-of-living assistance, tech funding, and microgrants to reduce barriers to success.

Build In Tulsa Team Values

• Innovation: Taking a forward-thinking approach to how Build in Tulsa operates to uniquely support our community.
• Resilience: Adapting quickly and evolving continuously to ensure that Build in Tulsa will endure and thrive beyond whatever we may encounter in an unknown tomorrow.
• Collaboration: Being a partner to our diverse entrepreneur and business community, whether that means mentor, supporter, side-by-side problem solver, idea bouncer, connection maker, or whatever else it takes to help them succeed.
• Respect: Honoring the history that Build in Tulsa is rooted in, and honoring the intelligence, hard work, and dedication that each Build in Tulsa community member puts into building their business.
  
  

Position Summary

Build in Tulsa is seeking a creative, detail-oriented person who has experience putting on events that drive impact. Build in Tulsa hosts and facilitates a number of events throughout the year to help welcome entrepreneurs to our network, to help those entrepreneurs build relationships, and showcase their entrepreneurial talent to investors and the broader Tulsa community. The ideal candidate for this position knows the power of events to reach an organization’s goals and can plan and execute several events simultaneously on time and under budget. We value a demonstrated ability to coordinate key stakeholders from team members to vendors and contractors. This is a fast-paced environment that offers the opportunity to create meaningful impact for Tulsa entrepreneurs.

Work Schedule: Full-time, exempt (no overtime), Monday–Friday, 9:00 a.m.–5:30 p.m., with flexibility required to work evenings and weekends as needed for events.

Duties & Responsibilities

Event Planning

• Draft event briefs summarizing the goals and objectives of each event, detailing the budget, event timelines, event design, and plan for execution.
• Secure and manage all vendors for BIT events including venues, catering, A/V, photography/ videography, décor, and additional vendors.
• Assist with drafting BIT event budgets and track expenses to ensure events are executed within those budgets. Work closely with operations to manage invoicing and payables.
• Manage event set-up, tear-down, and follow-up processes.
• Manage BIT merchandise and branded items inventory, including keeping track of what is in stock and what needs to be ordered to meet program and event needs.
• Maintain an active database of vendors for Build in Tulsa events and cultivate good relationships with vendors.
• Manage event branding in coordination with our marketing and branding partners.
  
  

Event Marketing

• Primary lead for event invite lists and list management, working closely with the BIT programming team and community engagement manager.
• Draft event pages using Eventbrite or other tools to help promote events and maintain attendee lists.
• Work closely with the Marketing Manager to ensure events are promoted on BIT website and social media.
• Draft social media campaigns to help promote events in consultation with the Marketing Manager.
  
  

Administration

• Track event development and progress via Asana and keep the Build in Tulsa team abreast of event developments.
• Coordinate post-event follow-up including, drafting and sending post-event surveys to guests and stakeholders, conducting post-mortem meetings with internal team and other stakeholders to assess event success, and collect all of that feedback in a retrospective document for institutional memory.
• Track event attendance and engagement with an eye towards process improvement and increasing engagement across all BIT events.
• Coordinate travel, lodging, and other hospitality for out-of-town guests.
• Lead hospitality for Build in Tulsa guests and visitors ensuring they have a solid foundation on Build in Tulsa operations and a good experience in Tulsa.
• Develop and maintain relationships with Build in Tulsa partners and throughout the tech ecosystem.
  
  

Other duties as assigned.

Requirements

Required Qualifications:

• HS Diploma or GED
• 3+ years of experience in program coordination, account management, alumni support, or related roles.
• At least 1-2 years of social media management experience
• Strong administrative and project tracking skills using digital tools (Asana, Airtable, Affinity, Google Suite).
• Clear communication style and ability to build trust with diverse stakeholders.
• Passion for entrepreneurship and advancing economic equity.
• Ability to occasionally work hours outside of 8a-5p for events and ability to manage flex-hours.
• Excellent communication, relationship management, multitasking, and organizational skills
• Experienced with Webflow, Gmail, Google Docs, Asana, Slack, Hubspot, Sprout Social, Eventbrite, and AI tools.
  
  

Preferred Qualifications

• Bachelor’s degree in marketing, communications, or related field preferred
• Familiarity with startup ecosystems or accelerator models
  
  

Physical Requirements

• Ability to sit or stand for extended periods and use a computer regularly.
• May need to lift up to 25 lbs. of materials occasionally.
• Must be able to communicate clearly in person and via digital platforms.
  
  

Hours & Location:

• You must live in or be able to relocate to Tulsa, OK or the surrounding area.
• A typical week for this position is Monday – Friday from 9:00 a.m. – 5:30 p.m. and may require occasional evening or weekend hours to accommodate events, in-person meetings, and other activities.
  
  

About Our Benefits

As part of our overall compensation package, we offer work/life flexibility, comprehensive health benefits, paid time off, and generous retirement contributions designed to support you and your family.

Details

• 100% employer-paid medical, dental, and long-term disability for full-time employees only. Option to add vision and dependents.
• 401K employee and employer contributions
• Paid time off to support you while you are out of the office.
• Paid holidays so our employees can spend time with those they care about.
• Employer-paid AD&D life insurance, with employee option to add supplemental life insurance.