Division Executive Assistant

POSITION OBJECTIVE

The Division Executive Assistant supports division-level executives by managing critical administrative functions and enabling them to focus on strategic priorities. This role requires strong organizational, communication, and problem-solving skills, with an emphasis on anticipating needs, driving efficiency, and ensuring alignment across teams. The Executive Assistant acts as a trusted partner, maintaining professionalism, discretion, and adaptability in a dynamic, future-focused environment.

Key Responsibilities

• Executive Support: Provide high-level administrative assistance to the Division President and leadership team, including calendar management, travel coordination, and document preparation.
• Meeting Management: Coordinate, schedule, and prepare materials for division and cross-functional meetings; ensure agendas are aligned to priorities and that discussions remain focused and productive.
• Action Tracking & Follow-Through: Capture key decisions, assign action items, and track progress to completion. Ensure accountability and timely updates to leadership.
• Communication & Coordination: Serve as a central point of contact for internal and external stakeholders; draft, edit, and distribute executive-level correspondence and presentations.
• Operational Excellence: Streamline administrative processes, identify opportunities for continuous improvement, and proactively implement solutions that enhance efficiency.
• Confidentiality & Integrity: Handle sensitive information with discretion and maintain a high degree of trustworthiness.
  
  

Qualifications

• Associate’s degree required; Bachelor’s degree preferred.
• Minimum of 5+ years of administrative experience supporting senior leaders, preferably in a global or industrial organization.
• Proven ability to manage complex calendars, priorities, and projects simultaneously.
• Strong skills in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); experience with collaboration platforms (Teams, SharePoint, or similar).
• Excellent written and verbal communication skills.
• Demonstrated ability to think ahead, anticipate needs, and execute with precision.
  
  

Life at Epiroc:

We are Epiroc, a leading productivity partner for the mining and infrastructure industries. By joining Epiroc, you can expect an atmosphere of creativity and innovation, 'Dare to Think New.' With innovative technology, we develop and produce innovative drill rigs, rock excavation, and construction tools. The company was founded in Stockholm, Sweden, and has passionate people supporting and collaborating with customers in more than 150 countries.

Employment at Epiroc Drilling Solutions LLC is “at-will,” which means that either you or the company can terminate the employment relationship at any time, with or without prior notice, and for any reason not prohibited by statute, in accordance with state and federal guidelines. All employment is continued on that basis. No supervisor, manager, or executive of the company, other than the General Manager in signed writing, has any authority to alter the foregoing. The signature of this document serves as an acknowledgment of receipt and does not create a contract of employment.

Epiroc Drilling Solutions LLC is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Employees are held accountable for all duties of the job.

It all starts with people. The world needs metals and minerals for the energy transition and our cities and infrastructure must be developed to serve a growing population. To succeed, we need to speed up the shift towards more sustainable mining and construction industries. We at Epiroc accelerate this transformation, together with customers and business partners in more than 150 countries, by developing and providing innovative and safe equipment, digital solutions, and aftermarket support.

All new thinkers are welcome. We are looking for those who want to develop, grow, and dare to think new. In Epiroc we attract, develop, and retain diverse talent valuing authenticity and unique perspectives, driving our spirit of innovation. We foster an inclusive culture where diversity isn't just a goal but a part of our values and way of working. This is how we do business for a sustainable future.  Learn more at www.epiroc.com