Executive & Operations Assistant

Executive & Operations Assistant

Location: Onsite – Green Bay, WI | Employment Type: Full-Time | Reports to: CEO

Salary Range: $55,000-$65,000

About the Company

At Webfitters, we’re a passionate and collaborative team of designers, developers, and strategic thinkers dedicated to helping businesses succeed through technology. We partner with clients across a wide range of industries to craft smart, innovative digital solutions that make a real impact. As we continue to grow—both individually and as a company—we’re always pushing the boundaries of what’s possible. Join us in building world-class products that not only meet today’s challenges but help shape tomorrow’s opportunities.

About the Role

We’re seeking a highly organized and resourceful Executive & Operations Assistant to support our CEO and keep day-to-day operations running smoothly. This role blends administrative support along with operational support, and improvement initiatives. The ideal candidate thrives in a fast-paced environment, easily shifts between tasks, and acts as the central point of contact for the company.

Role and Responsibilities

Executive & Operations Support

• Manage the CEO’s calendar, schedule meetings, and handle correspondence.
• Run errands and handle miscellaneous business needs.
• Process invoices, track payments, and manage accounts receivable.
• Work with 3rd-party accountants to provide financial documentation and updates.
• Perform bookkeeping, including account reconciliation.
• Manage company-wide communications, including leadership summaries.
• Provide triage support for development, support, and sales teams by entering projects, tickets, and invoices, responding to inquiries, and preparing reports/documentation.

Qualifications and Experience

• Associate degree preferred; high school diploma or GED required.
• 3+ years’ experience as an Administrative Assistant or Executive Assistant
• WordPress and/or mobile app development experience helpful.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint), accounting software (QuickBooks, Xero, Wave)
• Knowledge of basic office equipment.
• Experience in IT or development preferred.
• Invoicing, bookkeeping, and accounting team collaboration experience.

Required Attributes

• Self-starter with initiative to drive projects forward.
• Positive, professional, and collaborative attitude.
• Strong customer service, writing, and communication skills.
• Ability to build strong internal and external relationships.
• Creative problem-solving skills.
• Dependable, trustworthy, and team-oriented.

What’s In It For You

• Competitive salary
• Health, vision, and disability insurance
• PTO – vacation, sick, and holiday pay
• Retirement plan with company match (plus access to our Financial Advisor)
• Flexible work environment.
• Big-business mentality, small-company atmosphere
• Supportive, collaborative team culture