Part-Time Administrative Assistant

FOLKLORE AND ETHNOMUSICOLOGY (BL-FOLK-IUBLA)

The Department of Folklore and Ethnomusicology at Indiana University (IU) is a leading center for the worldwide study of vernacular arts, and of the historical, cultural and social contexts in which these arts are embedded. The home to 2 closely aligned disciplines with a deep shared history at IU, the department has a distinguished history and a bright future in the areas of research, teaching, public outreach and community service. At all levels, students are trained to both make sense of the human world and to engage it actively as globally aware citizens. The department offers numerous joint degree programs and is home to a rich mixture of archives, public art programs, and publication initiatives, all of which provide tremendous opportunities for students to learn outside of the classroom.

• Serves as first point of contact for the department and assists visitors to the department.
• Provides general office assistance for faculty and graduate students, including copy machine and mailing.
• Manages the department email account and classroom calendars.
• Responds to general inquiries and forwards specific emails accordingly.
• Responsible for alumni newsletter, including layout/design and some writing/editing.
• Creates and distributes advertisements and announcements, both in electronic and paper form and postings to public online calendars.
• Assists with set up, tear down, and cleaning up of department events.
• Provides clerical support to the department. Assists with document creation, dictation, copying, and collating for projects related to the management of the department.
  
  

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)
  
  

Preferred

• Associate's degree
  
  

Preferred

WORK EXPERIENCE

• 2 years of clerical office work
  
  

Skills

Required

• Excellent organization and communication skills
• Ability to manage multiple deadlines and focus with frequent interruptions
• Proficiency with computer systems including standard office software such as Word, Excel, Access, and Outlook
  
  

On occasion, must be able to move 40-50 pounds and assist with physical set up of events. The person in this role must be able to perform the essential functions with or without accommodation.

11am-5pm Monday-Thursday and 12-5 pm Friday, with occasional evening events adjusting those weekly hours.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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Telephone: 812-856-1234