Executive Assistant

Perform a variety of tasks aimed to optimize the time and performance of Senior Vice President and may act on their behalf. Tasks may involve acting as a first point of contact, managing correspondence and emails, managing schedules, organizing meetings and appointments, controlling access to the Senior Vice President, and participating in projects.

“This position is eligible to work onsite or hybrid (9 or more days a month on site) in accordance with our Telecommuting Policy. Applicants must reside in Kansas or Missouri or be willing to relocate as a condition of employment.”

Why Join Us

• Make a Positive Impact: Your work will directly contribute to the health and well-being of Kansans.
• Family Comes First: Total rewards package that promotes the idea of family first for all employees.
• Dynamic Work Environment: Collaborate with a team of passionate and driven individuals.
• Trust: Work for one of the most trusted companies in Kansas
• Flexibility: options to work onsite or hybrid available

Compensation

$72,000 - $86,000 annually

Exempt 15

• Blue Cross and Blue Shield of Kansas offers excellent competitive compensation with the goal of retaining and growing talented team members. The compensation range for this role is a good faith estimate, it is estimated based on what a successful candidate might be paid.  All offers presented to candidates are carefully reviewed to ensure fair, equitable pay by offering competitive wages that align with the individual's skills, education, experience, and training. The range may vary above or below the stated amounts.

What you’ll do

• Creates complex reports, agendas, minutes of meetings, emails, administrative processes and systems to develop and test administrative procedures to ensure they are fully in line with divisional/organizational needs. 
• Organizes and prepares complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for special, complex reports.
• Arranges venues, equipment, catering, accommodation, and travel for participants arriving from various locations to ensure the smooth running of meetings and events.
• Assists in making a broad range of inquiries by email or other means with any requests for information, directing more complex matters to leadership as necessary. Initiate contact internally and externally on a regular basis to convey requests, provide instructions or obtain information on behalf of leadership.
• Assigns work schedules to teams to achieve expectations while following established timelines.
• Develops and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest, keeps others well informed, and conveys information clearly, concisely, and professionally when speaking or writing.
• Plans various events such as team events and celebrations.
• Makes good and timely decisions that keep the division moving forward. Seek coaching from others to address routine problems; learn to handle these issues effectively.
• Builds strong relationships and delivers customer-centric solutions. Keep in contact with internal/external customers to ensure problems are resolved, or to improve service. Study feedback and emerging needs and uses these to determine some creative new ideas.
• Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. Use metrics and benchmarks to monitor accuracy and quality. Take steps to make methods productive and efficient.
• Prepares and distributes agenda and corresponding materials for assigned Board committee meetings. Takes accurate minutes and maintains all committee files.

What you need

Knowledge/Skills/Abilities

• Maintains discretion and confidentiality in relationships with leadership, staff, and Board members.
• Ability to function well in a high-paced and at times stressful environment. 
• Uses clear and effective communications skills and provides technical guidance when required on expressing ideas, requesting actions and formulating plans.
• Supports business processes by understanding and effectively using standard office equipment while providing technical guidance as needed.
• Works without supervision and provides technical guidance when required on planning, organizing, prioritizing and overseeing activities to efficiently meet business objectives.
• Uses an understanding of numerical concepts to perform mathematical operations such as report analysis to provide data and information to leadership as needed. 
• Works without supervision and provides technical guidance when required on reviewing and creating relevant, lucid and effective reports.

Education and Experience

• Bachelor's degree required or 8 years previous experience in lieu of degree.
• 5 years administrative experience supporting high level leader required.
• Basic experience of coordinating the work of others (4 to 6 months).

Physical Requirements

• Regular and predictable attendance is an essential job function as defined by company policy. This includes being available during standard working hours and being able to meet attendance requirements for the role, whether working remotely or in the office.

Benefits & Perks

• Base pay is only one component of your competitive Total Rewards package
• Incentive pay program (EPIP)
• Health/Vision/Dental insurance
• 6 weeks paid parental leave for new mothers and fathers
• Fertility/Adoption assistance
• 2 weeks paid caregiver leave
• 5% 401(k) plan matching
• Tuition reimbursement
• Health & fitness benefits, discounts and resources