Billing Coordinator

Description

Who WE are:

RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services – we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued, and your growth is encouraged. Apply now and become a part of our exciting journey!

Job Summary

A meticulous and proactive Billing Coordinator to manage client invoicing, monitor accounts receivable, and ensure compliance with contractual billing terms. This role also includes reviewing receipts and expenditures to ensure they align with contract limits and internal policies.

Essential Duties & Responsibilities

• Prepare and issue accurate invoices based on services rendered, time logs, or deliverables
• Review receipts and supporting documentation to ensure compliance with contract terms and spending limits
• Collaborate with project managers and finance teams to resolve discrepancies between receipts and contract allowances
• Monitor accounts receivable and follow up on outstanding payments
• Maintain detailed billing records and ensure proper documentation for audits
• Respond to client inquiries regarding billing issues and provide timely resolution
• Assist with month-end closing and financial reporting
• Ensure billing practices comply with internal controls and external regulations
• Other duties as assigned or required to meet the business needs
  
  

Knowledge, Skills, & Abilities

• Must be reliable and extremely trustworthy
• Must be proficient in Microsoft Office Suite or related programs
• Must be able to learn other accounting software systems
• Excellent organizational skills and attention to detail
• Ability to work independently and manage multiple priorities
  
  

Qualifications

Why RailPros?

• Industry Stability: Work within the stable railroad industry, known for its continuous demand for services and job security.
• Professional Growth: Gain opportunities for development and career advancement within a specialized field.
• Impact and Responsibility: Play a vital role in ensuring accurate financial transactions and contributing to the company’s overall financial health.
• Skill Development: Enhance your skills in billing software, financial reporting, and compliance with industry standards.
  
  

Benefits & Perks

• Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
• Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee-to-family coverage.
• Life & Disability Insurance: Employer-paid coverage with additional voluntary options available.
• Retirement Savings: 401(k) plan with employer match.
• Paid Time Off (PTO): Generous vacation.
• Wellness Programs: Access to various wellness initiatives and resources.
• Discount Programs: Exclusive discounts on products and services.
• Company Merchandise Allowance: Company-funded allowance for our online store.
• Health Savings Accounts (HSA): With employer match.
• Health Reimbursement Arrangement (HRA): Employer-funded.
• Flexible Spending Accounts (FSA): For dependent care expenses.
• Employee Assistance Programs (EAP): Support for personal and professional challenges.
• Professional Development: Opportunities for training and career growth.
• Work-Life Balance: Initiatives designed to support a balanced and fulfilling work life.
  
  

Join RailPros for a fulfilling career in a thriving and stable industry. Our core values drive us to excel as a team, prioritize customer satisfaction, and adapt to industry changes swiftly. Be part of a passionate and dedicated team that values continuous improvement, trust, and problem-solving. Apply now for an opportunity to contribute to our success.

Equal Employment Opportunity (EEO)

RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities unless such accommodations would impose undue hardship on our business operations. If you are considering applying for a job and require a reasonable accommodation in accordance with the ADA, please reach out to us at [email protected].

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