Lien Search and Records Specialist

DISTINGUISHING CHARACTERISTICS OF WORK

This is a specialized position in which the employee conducts research services of real property within the limits of the City that is limited to violations of several regulatory codes enforced by the City, including unsafe structures and open or expired building permits, unpaid water, sewer or solid waste services and liens recorded as a result of the City’s enforcement actions. The employee is also responsible for processing and responding to requests for public records, as well as subpoenas for records. Employees in this classification are expected to perform his/her job duties with some independence, although all major decisions are referred to an administrative superior for advice and direction. Some judgment is exercised in the application of departmental rules, regulations and procedures. Supervision is received from the City Clerk or his/her designee who periodically reviews work through personal observation and conferences for compliance.

Essential Examples Of Duties

The following illustrates examples of some of the essential duties and responsibilities of the Lien Search and Records Specialist. There may be other essential functions, not listed below, in order to accomplish the tasks as presented by the Supervisor.

• Provides professional level staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to assigned tasks.
• Process and respond to subpoenas for records.
• Process and respond to requests for public records submitted to the City.
• Conduct citywide lien searches.
• Prepare lien releases for the Code Enforcement Division.
• Lien pay off calculations for the Code Enforcement Division.
• Process requests for public records submitted to the City.
• Compiles and prepares for the release of the documents requested.
• Scans documents and electronically files, prepares and preserves for distribution and document retention.
• Performs other duties as assigned by the City Clerk and/or his/her designee.
  
  

Knowledge, Skills, And Abilities

• Knowledge of the principles of management, organization, and administration.
• Knowledge of codes, laws, regulations and ordinances pertaining to the special projects assigned.
• Knowledge of modern office practices and procedures.
• Ability to read and follow pertinent codes, laws, ordinances and regulations.
• Ability to understand and follow verbal and written instructions.
• Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, Microsoft suite programs, calculator, copier, and fax machines.
  
  

Physical Requirements

The following are some of the physical requirements associated with this position. Reasonable accommodation may be made by the City to enable an individual to perform the essential duties/functions of the position.

• Must have ability to effectively communicate and interact with other employees and the public through the use of telephone and personal contact as normally defined by the ability to see, read, talk, stand, hear, hands to finger dexterity, handle, feel or operate objects, read and write English.
• Physical capability to effectively use and operate various items of office equipment. such as but not limited to a personal computer, calculator, copier and fax machines.
• Work is performed indoors within a quiet to moderately noisy environment.
• Must be able to lift, carry and or push articles weighing up to 20 lbs.
  
  

Minimum Training And Experience

• Associate’s degree from an accredited college or university with major course work in public or business administration or related field.
• One year of relevant experience may be substituted for each year of required education; AND
• Two years of experience in a staff or administrative capacity appropriate to the area of assignment.
• Any equivalent combination of relevant training and experience.
  
  

When claiming veterans’ preference, you must provide a copy of your DD-214, Certificate of Release or Discharge from Active Duty, or other acceptable documentation.

IF YOU MEET THE MINIMUM REQUIREMENTS AND WISH TO BE CONSIDERED FOR THIS POSITION, PLEASE FILL OUT AN EMPLOYMENT APPLICATION FORM WITH RESUME ATTACHED AND SEND VIA EMAIL TO [email protected] OR SUBMIT IT IN PERSON TO THE CITY OF HIALEAH HUMAN RESOURCES DEPARTMENT LOCATED AT 501 PALM AVENUE, 3RD FLOOR, HIALEAH, FL 33010.

MONDAY – FRIDAY 8:30 A.M. – 5:00 P.M

For any additional questions, please contact the City of Hialeah Human Resources Department at (305) 883-8050.