Recruiting Coordinator

Why Vagaro? At Vagaro, we believe in fostering a collaborative and inclusive work environment where every team member can thrive. Our culture is built on innovation, continuous learning, and a passion for making a positive impact. We support our employees' growth and vision for themselves, offering opportunities for professional development and career advancement. Join us and be part of a team that values creativity, teamwork, and a commitment to excellence. Plus, we know how to have fun while getting the job done!

About the Role: We’re looking for a scrappy, resourceful, and passionate Recruiting Coordinator & Sourcer to join our Talent Acquisition team. This is a unique opportunity to wear multiple hats and make a big impact: you’ll ensure a seamless candidate experience, support three recruiters across the full hiring process, and help build strong pipelines for some of our most critical and hard-to-fill roles. If you’re excited about rolling up your sleeves, learning every part of the recruiting craft, and growing your career in talent acquisition, this role is for you.

• This position is onsite in Pleasanton, CA.*
  
  

What You’ll Do

• Partner closely with our team of three recruiters to support hiring across all functions and levels of the organization.
• Own interview coordination end-to-end; scheduling, communication, and logistics, while ensuring every candidate has a smooth, professional, and memorable experience.
• Act as a first point of contact for candidates, representing our brand with warmth and professionalism.
• Source and build talent pools for hard-to-fill and niche requisitions using LinkedIn, research, networking, and creative tactics.
• Maintain accurate recruiting data and reporting in our ATS to keep searches organized and on track.
• Jump in wherever needed; from sourcing, to process improvements, to candidate experience projects — to help the team deliver hiring success.
• Other duties as assigned.
  
  

What We’re Looking For

• 1–3 years of experience in recruiting coordination, sourcing, or administrative support within a fast-paced environment.
• Passion for recruiting and talent — you want to learn, grow, and eventually own more of the recruiting process.
• Exceptionally organized and detail-oriented, with strong communication skills.
• Comfortable juggling multiple priorities, adapting quickly, and finding creative solutions when challenges arise.
• A strong sense of ownership and commitment to creating an outstanding candidate experience.
• Scrappy, hard-working, and eager to build a career in Talent Acquisition.
  
  

Why You’ll Love Working Here:

• Attractive Compensation & Performance Bonuses: Enjoy a competitive salary paired with performance-based bonuses
• Generous PTO: 15 accrued days, plus 10 company holidays annually.
• Health & Wellness: Comprehensive healthcare, dental, and vision plans for you and your family.
• Exclusive Perks: Discounts on attractions, theme parks, shows, sports events, movies, hotels, and more through TicketsAtWork.
• Beauty Perks: $30/month reimbursement for any Vagaro service, including health, beauty, or wellness treatments.
• Food Perks: $50 monthly stipend for our onsite microkitchen and a complimentary DoorDash DashPass subscription.
• Growth Opportunities: College Assistance Reimbursement, access to EAP & Work/Life Programs, and a LinkedIn Learning account.
• Financial Security: 401k program with 4% matching and optional life/supplemental insurance.
• Stay Active: Access to our on-site gym, flavored water dispenser, and basketball court to keep you fit and energized!
  
  

Equal Opportunity Employer

Vagaro is proud to be an Equal Employment Opportunity and affirmative action employer. We foster an inclusive environment where individuals are evaluated without discrimination based on gender, race, ethnicity, age, disability, religion, sexual orientation, gender identity, veteran status, or any other characteristics protected by law.

Privacy Policy

Your privacy matters! At Vagaro, we are committed to protecting your personal information. Before proceeding with your application, please review our Employee and Applicant Privacy Notice here. By submitting your application, you acknowledge that you have read and understood our Privacy Notice, which outlines how we collect, use, disclose, and protect your information during the recruitment and employment process.

Vagaro is an E-Verify employer. Learn more at www.e-verify.gov

Learn More About Vagaro

Visit us at vagaro.com/pro and vagaro.com to learn more.

• Attractive Compensation & Performance Bonuses: Enjoy a competitive salary paired with performance-based bonuses
• Generous PTO: 15 accrued days, plus 10 company holidays annually.
• Health & Wellness: Comprehensive healthcare, dental, and vision plans for you and your family.
• Exclusive Perks: Discounts on attractions, theme parks, shows, sports events, movies, hotels, and more through TicketsAtWork.
• Beauty Perks: $30/month reimbursement for any Vagaro service, including health, beauty, or wellness treatments.
• Food Perks: $50 monthly stipend for our onsite microkitchen and a complimentary DoorDash DashPass subscription.
• Growth Opportunities: College Assistance Reimbursement, access to EAP & Work/Life Programs, and a LinkedIn Learning account.
• Financial Security: 401k program with 4% matching and optional life/supplemental insurance.
• Stay Active: Access to our on-site gym, flavored water dispenser, and basketball court to keep you fit and energized!