Receiving Clerk

Description

** This is a temp to potential full time position**

Mon-Friday 8:30AM-5:00PM with the possibility of being extended out for OT Hours. Must be available to work Saturday/Sunday when needed.

Bay Cities, an Employee Owned Company, is the leading creative packaging and display partner to brand marketers, retailers and e-commerce. Our passion, experience, technology and consumer insights move product and drive sales.

Our Mission

Our Passion Powers Your Product

Our Values

Creativity: Our ideas create Client success.

Passion: We have heart with a Customer Service attitude.

Integrity: We honor our business & planet with sustainable practices.

Responsible: We own it!

Safe: Our safe work habits protect us all.

Fun: We take our work seriously- not ourselves J

Summary

The Receiving Clerk is responsible for managing the inbound receiving process, ensuring materials are accurately documented, inspected, and logged into company systems. This role involves coordinating dock assignments, verifying shipments, updating records, and communicating with internal teams and external carriers. The Receiving Clerk ensures compliance with company procedures and safety regulations to support smooth warehouse operations.

JOB FUNCTION/PURPOSE

• Material Receiving & Documentation: Receive materials in the Amtech system, verify against the packing list, and ensure all necessary documentation is completed.
• Inspection & Quality Control: Conduct incoming inspections, verifying pallet details, lot numbers, item counts, expiration dates, and overall material integrity. Report discrepancies and damages immediately.
• Data Entry & Record Keeping: Update Nulogy, Bay View, and Dock Link with inbound shipment data. Scan and store receiving documents appropriately.
• Trailer & Container Inspections: Inspect incoming trailers and containers for condition, seal accuracy, and potential damages. Capture photographs for documentation and compliance purposes.
• Load Confirmation & Scheduling: Confirm scheduled loads in Opendock, generate receipt numbers, and ensure materials are properly logged before unloading begins.
• Dock & Equipment Assignment: Assign dock doors for inbound shipments based on available space in Opendock and update records accordingly. Assign necessary equipment and resources, such as forklifts and IT devices, based on unloading needs.
• Pallet Staging & Labeling: Verify pallet integrity and print and apply pallet tags for materials requiring special handling, such as allergens, quarantined items, or controlled products.
• Receiving Reports & Forms: Complete S&R forms and maintain accurate inbound receiving documentation.
• Communication & Coordination: Liaise with suppliers, logistics providers, and internal departments to address any receiving issues or special handling requirements.
• Safety & Compliance: Follow all safety regulations and standard operating procedures, ensuring compliance with company policies and industry regulations.
  
  

Requirements

EDUCATION, EXPERIENCE & COMPETENCIES

• Experience: Minimum of 1-2 years in a receiving, warehouse, or logistics role.
• Technical Knowledge: Familiarity with Nulogy, Amtech, Opendock, and Bay View systems preferred.
• Attention to Detail: Strong ability to verify product details, documentation accuracy, and data entry consistency.
• Problem-Solving: Ability to identify and resolve discrepancies in receiving processes.
• Communication: Effective verbal and written communication skills to interact with vendors, carriers, and internal teams.
• Time Management: Ability to handle multiple tasks in a fast-paced environment while meeting deadlines.
  
  

Preferred Qualifications

• Experience in contract packaging, food, apparel, or toy manufacturing receiving operations.
• Bilingual (English/Spanish) preferred.
• Forklift certification or experience operating warehouse equipment.
  
  

Core Competencies

• High ethical standards. Models and supports organization’s goals and values; adapts to changing conditions; demonstrates persistence and overcomes obstacles. Consistently conducts themselves in an honest and trustworthy manner. Does not pursue their own individual objectives to the detriment of company goals. Sets an example for others to follow. Does the right thing.
• Demonstrates energy and passion about what they do and knows how to balance work and fun. Is generally optimistic and upbeat; fun to be around. Has a strong belief and zeal for the industry, the job, and the company. Conveys energy and intensity at work with a capacity for keeping others enthusiastic and involved.
• Operates with a customer service orientation internally and externally. Works to positively build the Bay Cities brand in everything he/she does. Builds strong, positive relationships with all stakeholders.
• Acts as an owner of the business and instills that same attitude and level of action in others. Is proactive in taking responsibility for all outcomes/results and avoids ‘pointing fingers’. Helps to create and maintain a strong feeling of belonging in the immediate and overall team.
• Regularly involves others in decisions that affect their job or work environment. Demonstrates co-operation and trust with colleagues and teams across organizational boundaries. Participates as a team player and establishes strong working relationships to deliver positive results.
• Strong project management skills, including the ability to prioritize, balance, and manage multiple efforts with strong results/goal orientation. Uses time effectively, prioritizes and organizes work flow; can orchestrate multiple activities at once. Agility and personal adaptability with the ability to successfully manage multiple priorities with a high sense of urgency in a rapidly changing environment.
• Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work. Learns quickly when facing new problems; a relentless and versatile learner; open to change; strives for continuous improvement of self and processes.
• Excellent communication (oral and written) and interpersonal skills with the ability to convey information and ideas in a variety of media, tactful, confident, at all levels, internal and external. Must have strong interpersonal skills and ability to manage multiple projects in a rapidly changing environment.
  
  

Other

• US Persons Only (US citizens, lawful permanent residents, refugee or asylee – all require proper identification and documentation).
• Up to 10% local travel.
• Physical and Environmental Requirements: While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand and sit. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and color vision.
• Work environment includes front-office and manufacturing. The noise level in the work environment is usually moderate.
• Pre-Employment Verifications: Must pass background and reference checks, drug screen, and physical examination prior to employment.
  
  

Bay Cities Corporation is an Equal Opportunity Employer. M/F/D/V

Salary Description

$20.00-$23.00/hr DOE