Marketing & Proposal Specialist

The Marketing and Proposal Specialist will be an integral part of our Marketing Communications team, supporting a variety of functions related to brand storytelling and business development. From crafting compelling proposals to writing engaging content and managing client data, this person will help drive the firm’s external visibility and growth.

This role requires a strong writer and communicator, an agile multi-tasker, and someone who thrives in a collaborative environment. This role works closely with leadership, project teams and marketing colleagues across the firm. Some internal communications, event planning and administrative tasks are included in the duties.

ESSENTIAL FUNCTIONS

• Serves as the primary content developer for website copy, project profiles, proposals, qualifications, social media and similar business documents.
• Collaborates with Marketing Manager on social content creation and content calendar management.
• Ensures that all collateral materials meet firm consistency standards.
• Writes and edits new marketing content in response to Requests For Qualifications, and Requests For Proposals
• Responsible for project managing RFPs and delivering by the deadline.
• Collaborates with graphic design teammates on the creation of final print and digital pieces.
• Tracks the firm’s participation in and sponsorship of industry conferences, working closely with the Marketing Manager on strategy and tactics for each conference.
• Administers company’s CRM system and generates reports related to opportunities and client data.
• Manages data entry of marketing messaging in Digital Asset Management System.
• Drafts content for internal communications (intranet, company meetings).
• Provides event management support for internal events such as community service and social events.
• Conducts marketing and competitive research as needed.
• Experience with shooting/editing Reels or Social Media videos a plus.

EXPERIENCE

• 1-4 years of professional experience
• Minimum of 1 year experience working in an A/E/C firm and managing proposals preferred.
• In lieu of A/E/C experience, prior marketing or public relations agency and experience with responding to RFPs..

EDUCATION

• Bachelor’s Degree in English, Journalism, Communications, Advertising, or Marketing preferred.