Project Coordinator

TITLE: Project Coordinator

REPORTS TO: Service Retrofit Manager

JOB DUTIES / GENERAL REQUIREMENTS:

The Operations Project Coordinator will report directly to the Service Retrofit Manager. This position is responsible for assisting Service Retrofit in the day-to-day operations of completing a successful project. Project Coordinators must be self-motivated, punctual, and professional in appearance with excellent written and verbal communication skills.

• Help coordinate Davis-Bacon paperwork and requirements with Payroll, Subcontractors, and General Contractors.
• Submit and coordinate job site badging and access, including maintaining a log.
• Plans and Specifications document management and distribution.
• Build Submittal Register per specific project based on specifications and requirements. (Close out Doc’s)
• Work with Project Managers on filtering necessary submittals.
• Request, Coordinate, log and track submittals/resubmittals from suppliers and subcontractors.
• Log and tracking of equipment for assigned projects.
• Compile As-Builts, Start-Up Reports, O & M’s, Warranties and Owner training. (Close out Doc’s)
• Update project documentation to ensure up-to-date communication between office and field.
• Ensure monthly forecasts are updated per project requirements.
• Assist with tracking short/long term manpower projections.
• Ensure project billings are occurring per contractual documents.
• Enter project budgets from estimating into accounting software.
• Ensure that job processes are followed in accordance to company policies.
• Ensure company contractual standards are met prior to commencing work.
• Is Proficient with Microsoft Teams.
• Excellent written and verbal communication skills.
• Must be self-motivated and punctual.
• Must be able to multi-task and have excellent follow up skills both internally and externally.
• Must be Team Focused.
• Must have proficient computer skills.
• Must be professional in appearance and speech.
• Perform other duties as directed and deemed necessary.