Office Administrator

Berners Schober


Date: 3 weeks ago
City: Green Bay, WI
Contract type: Full time
Description: The Office Administrator is responsible for ensuring the smooth running of our office operations and providing administrative support to various departments.

Responsibilities

  • Administrative Support: Provide administrative support to all departments, including but not limited to managing correspondence, scheduling meetings, and maintaining office supplies.
  • Construction Administration Support: Provide support to the Construction Field Representatives including but not limited to typing of meeting notes, project close outs, submittal coordination, HSHS monthly notes and agendas, and action items
  • Reception Duties: Serve as the first point of contact for visitors and callers, handling inquiries and directing them to the appropriate person or department.
  • Office Management: Oversee the day-to-day operations of the office, including maintaining office equipment, managing vendor relationships, and coordinating office lunches/meals/meetings. Responsible for ensuring common spaces, including conference rooms, are clean, organized and have appropriate supplies.
  • Travel Coordination: Assist with travel arrangements for staff, including booking flights, accommodation and transportation as needed.
  • Document Preparation: Prepare and format documents, reports, and presentations as requested by management or staff, including providing support with specification documentation and editing.
  • Filing and Organization: Maintain organized filing systems, both electronic and physical, to ensure easy retrieval of documents and information.
  • Assistance to Leadership: Provide administrative support to Principals and other leadership, including calendar management, meeting coordination, and other tasks as assigned.

Education & Experience Requirements

  • Associate’s degree in business administration, office management, or a related field or equivalent in experience, preferred.
  • 2-4 years office administration experience or a similar role, preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software, required.

Ideal Candidates Will Have Demonstrated

  • Excellent verbal and written communication skills, with the ability to interact professionally with staff at all levels.
  • Strong organizational skills with the ability to prioritize tasks and manage time efficiently.
  • High level of accuracy and attention to detail, with a focus on quality and thoroughness in all tasks.
  • Ability to solve problems by utilizing resources and determine the best path to solve.

Physical Demands

  • Duties of this position are performed in a normal office environment.
  • Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
  • Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.
  • Occasional travel may be required.
  • Occasionally required to stand; walk; climb, balance; stoop, kneel, crouch, or crawl.

Berners Schober is an Equal Employment Opportunity employer. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

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