Executive Administrative Assistant – Government Services

HORNE is a professional services firm founded on a cornerstone of public accounting. As a top 25 business advisory firm, our team members serve clients from offices and project locations across the nation and Puerto Rico. Our Government Services practice is at the forefront of economic recovery programs nationwide with one of the most experienced and innovative teams anywhere. Our team provides program and project management, compliance, grant management, subject matter expertise and disaster recovery solutions needed to help government agencies affect positive change.

The Executive Administrative Assistant provides direct support to the firm's Government Services senior leadership and serves as a primary point of contact for internal and external constituencies. This position also serves as a liaison to other internal senior management teams, along with organizing and coordinating executive outreach and external relations efforts. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Required Experience And Education

• High School diploma required. Bachelor's degree in Business Administration or a closely related field strongly preferred.
• Minimum of seven (7) years' experience in a professional office environment, with prior experience supporting senior level employees.
• Excellent proficiency in Microsoft Office, to include MS Word, Power Point, Excel and Outlook; must have proficiency in scheduling tasks within MS Outlook; experience in Adobe Acrobat eforms and digital documents is required
• Excellent proficiency in managing meetings and events on Zoom and TEAMS is required; position will support a broad number of senior leaders who work onsite and in remote locations.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks and projects seamlessly with excellent attention to detail.
• Ability to build relationships with stakeholders, including internal staff, external contacts and clients.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Proven ability to handle confidential information with discretion and be adaptable to various competing demands and demonstrate the highest level of customer/client service and response including confidentiality regarding assigned tasks and projects
• Must be able to maintain security over documentation including personally identifiable information (PII) and other confidential information.
  
  
  

Job Requirements

• Completes a broad variety of administrative tasks for the Government Services senior leadership including managing an extremely active calendar of appointments; completing timesheet and expense reports; composing and preparing travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Communicates directly, and on behalf of the GS senior leadership, clients, internal staff and others, on matters related to senior leadership’s initiatives and projects.
• Provides a bridge for smooth communication between senior leadership and internal departments; demonstrating leadership to maintain credibility, trust and support with senior leadership.
• Provides leadership to build relationships crucial to the success of senior leadership’s projects and initiatives and supports the management a variety of evolving projects for senior leadership.
• Provides support and data entry in web-based internal and external systems, with strong proficiency is MS Excel and similar database systems
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting internal and external communication, executing assigned tasks within broader Govt Services projects, compiling minutes and personal correspondence, and other tasks that facilitate senior leadership’s ability to effectively lead projects and initiatives.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Other duties as assigned.
• Proficiency with document management, editing, formatting, and version control, such as:
• Ability to review documents for grammar and other copy edits.
• Ability to format documents to professional quality in MS Word and MS PowerPoint, including the use of paragraph styles, tables and images, word art, etc.
• Ability to effectively manage and reconcile budgets and other financial data in MS Excel.
  

HORNE Values…

• A forward thinking, anticipatory professional driven by a passion to pursue your full potential and dreams.
• A work environment that promotes collaboration, consistency, and community service to empower people.
• An inclusive culture that promotes career/life integration and invests in developing people in areas of focused expertise.
  
  
  

HORNE Offers…

• An unrivaled distinctive, special culture that values collaboration, innovation, and positive energy which HORNE calls “Deliver with Care.”
• A team of professionals grounded in strong, personal relationships and a sense of belonging to a common purpose for adding value and making a difference.
• A dedicated team of individuals from diverse backgrounds working together to leave our clients better than we found them.
  
  
  

The firm you’ll be joining is a decidedly different business advisory firm. HORNE goes beyond traditional accounting to collaborate, advise, and align with clients to transform rapid change and uncertainties into opportunities for growth and profitability.

We are a team that focuses on reaching our full potential, rewards high performance, and prioritizes leadership development for every team member. HORNE emphasizes health and personal development through our multiple wellness programs. Despite our size, HORNE takes time to recognize, support, and celebrate one another's successes, working together for the highest good. Come join us at team HORNE!

HORNE does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website, employees or Human Resources. HORNE will not be responsible for any agency fees associated with unsolicited resumes.