Administrative Assistant

SCC Soft Computer


Date: 12 hours ago
City: Clearwater, FL
Contract type: Full time
Position Summary

Reports to and takes direction from the Director of PMO and/or Manager of PMO. The Administrative Assistant provides administrative assistance and support to the Director of PMO and/or Manager of PMO on specific projects. This position works under direct supervision where work is regularly checked. Work is covered by detailed rules, procedures and guidelines.

Duties And Responsibilities

  • Provides administrative assistance and support to the Director of PMO and Manager of PMO, as it relates to PMO activities.
  • Responsible for taking and publishing meeting minutes. Interfaces with staff, clients and upper management regarding department processes as directed by the Director of PMO.
  • Responsible for the departments tracking of Education and Performance reviews.
  • Responsible for attendance list.
  • Responsible for distribution of Hours Reports.
  • Responsible for processing of Expense Reports, Comp Time and other Departmental Reports.
  • Schedules meetings, WebEx, Meet Me as requested by Staff.
  • Coordinates travel for Director and VP.
  • Performs basic clerical duties such as answering the phone, filing, copying, and distributing and faxing departmental correspondence.
  • Acts as back up for the Project Coordinator as needed.
  • Complies with all approved procedures, directives and guidelines.
  • Performs other duties as assigned.

JOB SPECIFICATIONS

Education Required

Associate's Degree preferably in a Healthcare-related field, Computer Science or Business Management.

Experience Required

Prior administrative experience in a business environment is required. Previous project management experience is preferred, but not required.

Skills Required

  • Good communication and interpersonal skills, and excellent planning, and organization skills.
  • Must have the ability to interpret and implement SCC strategies and planning at the local department level.
  • Ability to work effectively under stress.
  • Ability to solve problems creatively and fairly is imperative.
  • Good computer skills required, including familiarity with MS Office suite (particularly Excel and Project).

Travel Required

None.

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