Creative Production Assistant
Peter Millar
Date: 3 weeks ago
City: Raleigh, NC
Contract type: Full time
It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
Reporting to the Senior Manager, Photo Production, the Creative Production Assistant will support Brand Producers with budget management and financial planning, as well as assist in the end-to-end production of E-commerce and Campaign photo shoots, amongst other duties as assigned. The ideal candidate for this role will have strong verbal communication and organizational skills, possess high attention to detail, the ability to meet deadlines and thrive in a rapidly changing, fast-paced environment.
Essential Functions
We're committed to bringing passion and customer focus to the business.
Reporting to the Senior Manager, Photo Production, the Creative Production Assistant will support Brand Producers with budget management and financial planning, as well as assist in the end-to-end production of E-commerce and Campaign photo shoots, amongst other duties as assigned. The ideal candidate for this role will have strong verbal communication and organizational skills, possess high attention to detail, the ability to meet deadlines and thrive in a rapidly changing, fast-paced environment.
Essential Functions
- Collects data to ensure efficient Shoot planning and estimates, helps schedule talent and crew resourcing, submits purchase orders, processes invoices, and tracks or routes projects in D365.
- Reviews, validates and reconciles CONCUR expense reports.
- Analyzes expenses against individual Photo Shoot budgets and overall Production budget in alignment with changing needs, ensuring reporting accuracy.
- Organizes and processes incoming billing, receipts, vendor and independent contractor invoices for payment.
- Endeavors to learn photo content and broadcast production process and workflows with the capability to understand and adhere to brand objectives.
- Coordinates assigned projects within Production processes and timelines from pre-production to creative asset delivery.
- Assists Producers with set locations, editorial project schedules and calendar management of assigned projects, including photography, content, and video.
- Proactively identifies opportunities to improve tools, systems and processes while collaborating with appropriate Production partners to drive innovation and improvement.
- Assists with researching talent and locations to drive and manage the creative vision
- Supports pre-production organization including bookings, castings, fittings, location scouting, weather analysis, travel, props, catering, customs paperwork, and more.
- Duties may change and associates may be required to perform other duties as assigned.
- Highly organized and solution-oriented with strong analytical and problem-solving skills and ability to multitask.
- Excellent verbal and written communication skills.
- Strong working knowledge in Excel and budgeting applications.
- Ability to follow through and meet assigned deadlines.
- Works well under pressure and thrives in a rapidly changing, fast-paced environment.
- Excellent communicator with the ability to work with cross-functional teams and external vendors against business goals and timelines.
- Problem-solves quickly and effortlessly for a variety of requests and timelines.
- Highly motivated with positive, entrepreneurial spirit.
- Fast learner and can quickly understand complex finance systems.
- Comfortable and can take initiative in making phone calls, scheduling travel, manage logistics for both domestic and international production shoots, as well as multi-task on other production related projects at the same time.
- Professional demeanor, responsible, and adaptable to changing situations.
- Ability to handle multiple and complex projects simultaneously under stringent time frames and often changing priorities.
- Bachelor’s degree or equivalent is required.
- 2+ years relevant experience producing photography for fashion, or luxury brands, a plus
- Advanced-level experience with Microsoft Excel
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